Principal Secretary - Middle School

1. Minimum of high school diploma required. Bachelor’s Degree from a college or university preferred.
2. Minimum of three years of secretarial experience using specialized computer applications as described in this job description.
3. Ability to answer the telephone with maturity and confidence
4. Demonstrates excellence in computer skills including experience in computer mainframe operations (such as eFinance, eSchool, PowerSchool), Microsoft Office Suite, and Excel. Demonstrate fluency in technology systems and the transfer of current knowledge to new technologies and situations.
5. Must be able to pass a bookkeeping test. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Relieves school principal of details which do not require their personal attention by the use of discretion, tact and thorough knowledge of district/office policies and procedures.
2. Performs responsible clerical work and/or basic bookkeeping in the maintenance of complex and confidential records and files, both manually and by use of computers.
3. Responsible for classroom coverage, maintaining pool of substitute teachers and coordinating classroom assignments.
4. Prepares, maintains and processes records for attendance, overtime, period pay and other compensation related matters as assigned.
5. Receives and prioritizes incoming telephone calls, troubleshooting and directing to the appropriate administrator.
6. Prepares memos or letters regarding personnel issues, GED referrals, contributions, college referrals, recommendations and communications.
7. Maintains personnel records; filing and documentation of personnel evaluations and issues of concern. Maintains teacher certification records.
8. Distributes and maintains files on professional leave, personal leave, field trips, excused absences, serious incident reports, workman’s comp and grade changes.
9. Prepares work orders for building repair, maintenance, and keys.
10. Processes mail distribution for principal, organizes principal’s meetings, schedules interviews and assists in selecting support personnel.
11. Prepares accreditation reports.
12. Coordinates college observations and placement of student teachers.
13. Performs various other duties as deemed necessary to achieve success. May assign and check the work of other clerical employees.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.