Preschool Administrative Assistant

Position: Administrative Assistant
Reports to: Director(s) & Assistant Director(s)

Shift: Monday - Friday, 9:00am - 5:30pm with a 30 minute lunch break.

Carousel Preschool’s mission is to uphold a quality early childhood program where children feel loved and encouraged, families feel trusting and supported, and staff feel empowered and valued. We are looking to add a caring and trustworthy team member to our staff. Our Core Values include: Commitment, Compassion, Consideration, Community, Creativity. The right candidate would exhibit these qualities. : )

The Administrative Assistant is responsible for providing a welcoming environment, maintaining warm relationships with students and families, and ensuring the health and safety for all children within the center’s care. The Administrative Assistant is directly accountable for office administrative functions, client communications and supporting Director(s) in managing adherence to Louisiana Early Learning Center Licensing Regulations and local regulations.

Job Responsibilities:

• Communications

• Monitor phone, emails, parent engagement app and social media communications.

• Provide excellent customer service and build relationships with families, students and coworkers.

• Inform families of incidents/accidents/illnesses and address basic concerns and/or report concerns to the Director(s).

• Assist Director(s) with school calendars, holiday closure notices, newsletters, social media presence.

• Office Operations

• Collaborate with Director(s) to manage adherence to Louisiana Early Learning Center Licensing Regulations and local regulations.

• Maintain student records in accordance with established enrollment procedures and Bulletin 137 requirements.

• Update and distribute weekly and monthly classroom forms.

• Maintain records of contractors and visitors ensuring compliance with Bulletin 137 requirements.

• Responsible for managing the front office alongside the Staff In Charge in the evenings and in absence of Director(s) including checking identification of child pick up persons, closing duties.

• Collect payments, process tuition, communicate account balances with families as needed.

• Assists Director(s) with bill pay, accounts payable and receivable, budgeting and data management.

• Assists Director(s) with grant applications and additional required paperwork as requested.

• Manages office and Director(s) calendars to ensure accuracy with appointments, important deadlines, etc.

• Child and Adult Care Food Program

• Consult with the Director and Chef on CACFP program functions.

• Responsible for completing CACFP required documentation including recordkeeping, annual enrollment rosters, itemized receipts/invoices, disbursement journals entries, bank statement reconciliation, monthly claim submissions.

• Ensure compliance with CACFP regulatory requirements.

• Care of Children

• Occasionally may be required to cover lunch breaks, assist with child bathroom breaks or or assist in the classroom.

• Director Designee

• Will be responsible for overseeing center operations to ensure compliance with Louisiana Early Learning Center Licensing Regulations and local regulations in the absence of the Director.

• Additional Duties

• Additional duties as needed, this is a fluid position and we are all hands on deck. We continuously reevaluate our protocols and policies to ensure all employees have opportunities for success.

Education and Experience Requirements:

• Associate’s or Bachelor’s Degree in Administration or Business or related field OR

• Associate’s or Bachelor’s Degree in Early Childhood Education or related field WITH prior experience in administration/business OR

• Eligible for Louisiana Early Childhood Ancillary Certificate WITH prior experience in administration/business

• Experience working with young children and knowledge of child development is recommended.

Requirements and Competencies

• The right candidate exhibits compassion, kindness and friendliness! : )

• Friendly and positive attitude

• Proficient in Microsoft Office including Word and Excel, Google Sheets, Google Docs, Google Forms, Google Calendar. Must be technologically adept and able to learn Procare Software and other operations softwares.

• Must have proven success with punctuality and exemplary attendance. Must be hard working and policy abiding. Must have excellent time management skills, attention to detail and organization. References shall address these qualities.

• Exhibits strong communication skills, both verbal and written and presents oneself professionally at all times.

• Honors confidentiality of all students, families and employees.

• Must clear Louisiana Child Care Criminal Background Check and be eligible for employment in a childcare center.

• Must be able to stay late if a parent is late to pick up (eligible for overtime pay.)

• Occasionally, training may be required on weekends or after hours to meet annual professional development requirements.

Pay Range: $13-$17/hour

Benefits: Dental Insurance, Vision Insurance, Life Insurance, Short Term Disability Insurance, other supplemental insurances available. Childcare Discounts. Retirement IRA with employer contribution matching. 15-20 paid holidays annually. Paid Time Off. Access to Insurance Agent providing assistance enrolling in Health Insurance Plans.

This position is eligible for an annual School Readiness Tax Credit of up to $3,617.00/annually.

Thank you for applying! We look forward to hearing from you! : )

Job Type: Full-time

Pay: $13.00 - $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
COVID Vaccine Required, Masking Required in accordance with OPH Childcare Guidelines.

Ability to commute/relocate:

• Metairie, LA 70002: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location