Advancement Coordinator

NATURE AND SCOPE OF POSITION

The Advancement Coordinator is a member of the Division of Institutional Advancement and manages the donor database and Institutional Advancement-led special events. This position is responsible for gift processing, annual fund, and managing logistics for annual fundraising events. The ideal candidate will be an organized, detail- and deadline-oriented individual.

JOB FUNCTIONS

ESSENTIAL-

• Manage gift processing activities, including magazine subscriptions.
• Process card payments and record data.
• Ensure that pledges, gifts, and biographic changes are processed accurately and on a timely basis.
• Execute standard and custom donor reporting. Ability to create and modify new and existing reports.
• Build and update mailing lists.
• Manage the gift acknowledgment process from generating lists to processing and mailing donor letters.
• Manage activities related to annual fund, campaigns, and/or appeals.
• Manage logistics for special events, and coordinate planning with LEH staff and board.
• Support VP of IA in fundraising for special events, including sponsorships and in-kind donations.
• Provide occasional support to Grants Coordinator with application, reporting, and stewardship activities.

MARGINAL-

• Provide courteous and prompt service to all internal and external clients. Prioritize and address requests and assignments in a professional manner to develop cooperative relationships and to ensure that client confidentiality is assured.
• Assist co-workers in the completion of tasks and assignments to ensure continuity of service. Orient new co-workers and actively support teamwork throughout the organization.
• Perform other duties as required.

PRIMARY QUALIFICATIONS

Education:

• High School diploma required; Bachelor’s degree from an accredited four-year university preferred

Work Experience:

• 2-3 years of experience managing or supporting donor databases, preferably Raiser’s Edge NXT.
• 1-2 years of experience managing or supporting non-profit fundraising events (volunteer experience acceptable).
• 1-2 years of experience supporting non-profit fundraising functions in an office environment.

Core Skills:

• Extremely detail-orientated, with superior follow-through.
• Comfort interacting with a range of audiences: donors, vendors, internal team members, etc.
• Ability to maintain confidentiality and discretion.
• Ability to work independently as well as collaboratively with colleagues and partners.
• Ability to prioritize appropriately when facing multiple responsibilities and tasks.
• Excellent oral and written communication skills.
• High degree of integrity and work ethic.

Preferred Skills and Competencies

• Experience managing CRM software.
• Event management experience, preferably with planning and/or logistics.
• Adjusts quickly and effectively to changing conditions and demands.
• Maintains a calm and professional demeanor with all internal and external partners.
• Record of producing work that is highly accurate and demonstrates attention to detail.
• Interest in a flexible role, with opportunities for cross-training
• Takes a proactive approach to anticipating and preventing problems.

Travel

• LEH is a statewide organization; some travel may be required.

AMERICANS WITH DISABILITY SPECIFICATIONS

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands-to-finger motions, stoop, kneel, crouch or crawl, talk or hear, taste or smell. The employee must occasionally lift and/or move up to 25 to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.

Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is exposed to weather and internal climate conditions prevalent at the time. The work environment is that of a normal business/office operation. The noise level in the work environment is usually moderate.

Equal Opportunity Employer

Louisiana Endowment for the Humanities/Prime Time Family, Inc is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, disability, age, veteran status, creed, ancestry, marital status or sexual orientation, gender identification, genetic information, atypical hereditary cellular or blood trait, marital status, citizenship status, victims of domestic violence, or any other protected category.

NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The organization reserves the right to change this description at its discretion.