HUMAN RESOURCES SYSTEMS SPECIALIST
Job Posting for HUMAN RESOURCES SYSTEMS SPECIALIST at LSU Health Sciences Center New Orleans
Posting Details
Posting Summary
Functional Position Title
HUMAN RESOURCES SYSTEMS SPECIALIST
Position Number
00056004
Appointment Type
Regular
Location-City
New Orleans
School/Division
LSUNO Administration Services
Department
Human Resource Management
Position Summary
Under broad supervision from the HRIS Manager, the Human Resource Systems Specialist supports the maintenance of the Human Resources Information System functional area in addition to supporting systems administered by HR. The HR Specialist has a working knowledge of HR functions and provides analytic and technical support to the Human Resources Division and other key stakeholders. This includes daily operational support for the various Human Resources applications and areas. The HR Specialist will be essential in ensuring data validity, compliance, and contributing to process improvement initiatives.
Additional Position Information
Required Knowledge, Skills & Abilities
- Solid understanding in at least one or more HRM functional areas; HCM, Benefits, On-boarding, Absence, Time Tracking, Talent/Performance Management and or Recruiting (Proficient)
- Working knowledge of Office 365 applications (Advanced): Excel, Outlook, Word, PowerPoint, Teams, and OneNote
- Working knowledge of Adobe Acrobat
- Understand the concept of Process Mapping (Proficient)
- Ability and initiative to learn and research new concepts, ideas, and technologies quickly (Advanced)
- Meticulous attention to detail and strong organization skills (Advanced)
- Ability to problem-solve and troubleshoot as well as be solution-driven (Advanced)
Functional Support and Maintenance
- Serve as the initial point of contact for end-user and internal HRIS system and/or process issues; work with IT to resolve technical matters, and document reengineered processes.
- Work with IT and HR team to ensure seamless data flow and integration across various HRIS systems.
- Research data requests from stakeholders, use sound judgement to escalate as appropriate with recommended solutions.
- Create and run PeopleSoft queries upon request, ensuring accurate and timely data retrieval and reporting.
- Identify process improvement opportunities and team knowledge management.
- Provide, in user-friendly terms, sound ideas and solutions to end users on HR system related questions, tasks, projects and reports.
- Become knowledgeable of each functional area’s processes through cross-training and hands-on support.
- Monitor HRIS email, address incoming questions and requests, escalate as appropriate, and track completion.
- Assists with the HRM Website support, track changes, ensure an organized and cohesive look-and-feel.
- Performs backup support for C-Cure badging requests and Records Management.
- Develop and maintain user friendly procedures, guidelines and documentation to train staff and system users on new processes/functionality.
- Assists with system implementations.
- Assist with Records Management special projects.
- Support HRM with creation and maintenance of templates, branded documents, marketing materials, fliers, advertisements, forms, etc.
System Auditing
- Review nightly maintenance audit reports and ensure timely resolution.
- Actively participates in departmental audits and reports findings to HRIS Manager and/or appropriate functional area.
- Helps maintain data integrity in systems by running queries and analyzing results.
- Creates and submits monthly Civil Service Applicant Report.
- Contribute to integrity and maintenance of leave system by conducting routine audit of leave accruals, and state service credit process.
- Creates ad-hoc reports that assist functional areas with auditing of data.
Relationship Management
- Effectively collaborate with Information Technology, Information Security, PeopleSoft Support, PeopleSoft Development, Payroll, Accounting, and other internal departments.
- Creates relationships within HRM to understand business processes in their current state and help identify areas of opportunity for improvement and recommend solutions (systems & processes).
- Participate in ongoing meetings related to functional process improvements with stakeholders.
- Build and maintain effective relationships with external customers i.e. State Civil Service, NextSource, etc.
Minimum Qualifications
Required Education
Bachelor's
If Other Required Education, please specify
Discipline(s)
Human Resource Management, Business Administration or related field
Certifications/Licenses Required
Indicate the minimum number of years required to do the job
Three (3)
Indicate the type of experience required to do the job
Work Experience in HR, Business, IT, Administrative or other related.
Indicate if any combination of specific experience, training and education may be substituted for the required education or experience
A degree in another field will be considered with an additional year of related professional work experience. A high school diploma and four (4) additional years of related professional work experience may substitute for a bachelor’s degree.
Preferred Qualifications
Preferred Education
Bachelor's
If Other Preferred Education, please specify
Discipline(s)
Certifications/Licenses Preferred
SHRM-CP/SCP, PHR/SPHR
Indicate the preferred experience to perform the job
Civil Service knowledge, audit experience, intermediate level Excel skills
Posting Detail Information
Posting Number
U01282P
Number of Vacancies
1
Desired Start Date
07/01/2024
Position End Date (if temporary)
Posting Close Date
Open Until Filled
Yes
Application Review Date to Begin
06/01/2024
Special Instructions Summary
EEO Statement
LSU Health New Orleans is committed to leveraging diversity as an educational resource and an institutional core value. We seek candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity, affirmative action employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
About the School/Department
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Which of the following best describes your earned degree and work experience or will by start date?
- At least a Bachelor's Degree in Human Resource Management, Business Administration or related field AND three (3) years of work experience in HR, Business, IT, Administrative or other related.
- At least a Bachelor's Degree in another field AND four (4) years' of related professional work experience
- A high school diploma AND seven (7) years of related professional work experience
- None of the above
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