Administrator - Heavy Equipment Rental

Objective

This position will provide administrative support to the Heavy Equipment Rental team. This includes auditing of records, intake of information and invoicing. This also includes providing customer service for internal and external customers.

Responsibilities

Primary Responsibilities:

• Ensure all department invoices and paperwork are completed efficiently and accurately
• Record, monitor, and provide updates regarding equipment orders and inventory of all attachments and equipment at various locations
• Maintain historical databases and systems on all equipment and customers, which could include pictures, invoicing, repairs, and other information
• Evaluate and process all new and used equipment into inventory while documenting any damage or necessary repairs
• Document all damages to rental equipment and process for appropriate repair and invoicing
• Monitor overall condition of equipment inventory and schedule maintenance when appropriate
• Monitor machine warranties for coverage and ensure expiration dates are not exceeded
• Coordinate and reconcile weekly physical inventories of machines and attachments for all branch locations

 
Supervisory Responsibilities:
• No formal responsibility for supervising others

Qualifications

Required:

• High School Diploma or GED
• 1 or more years of experience performing administrative tasks in sales or office environment

Preferred:

• Associate Degree or Bachelor’s Degree with a business related concentration
• 3 years or more of experience performing administrative tasks in sales or office environment

Knowledge, Skills, And Abilities
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Strong multitasking abilities, detail-oriented and self-motivated
• Professional demeanor with both internal and external contacts including personal appearance and friendly, courteous treatment of peers and people at all levels inside and outside the organization
• Proficient computer and data entry skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and the ability to learn MacAllister/Michigan Cat systems
• Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship-building and consistent demonstration of solid professional judgment
• Strong aptitude in problem solving, critical thinking, and creative thinking
• Ability to develop and improve processes
• Ability to work in a fast-paced environment
• Excellent communication skills, including verbal, written, and listening skills