Event Services Assistant (Hourly)
Job Posting for Event Services Assistant (Hourly) at Madison, City of (WI)
About Position:
This position is responsible for administrative and field work assisting with Parks Division events, community programs, outreach, and volunteer programs. The Event Services Assistant will help with the planning, organization, promotion, and coordination of special events and our volunteer programs. The work involves a wide range of public contacts and activities performed in collaboration with other City agencies and the general public. The work requires independent judgment and initiative and is performed under the direct supervision of the Recreation Services Coordinator. The ideal candidate will have at least six (6) months of experience with event coordination, volunteer management, or program administration, preferably in a parks and recreation setting. Experience would normally involve direct public contact; with recreation program leadership or supervision preferred.
This position is responsible for administrative and field work assisting with Parks Division events, community programs, outreach, and volunteer programs. The Event Services Assistant will help with the planning, organization, promotion, and coordination of special events and our volunteer programs. The work involves a wide range of public contacts and activities performed in collaboration with other City agencies and the general public. The work requires independent judgment and initiative and is performed under the direct supervision of the Recreation Services Coordinator. The ideal candidate will have at least six (6) months of experience with event coordination, volunteer management, or program administration, preferably in a parks and recreation setting. Experience would normally involve direct public contact; with recreation program leadership or supervision preferred.
Hours:
Hours for this position will be 20 hours per week. Hours are flexible and the employee must be available to work occasional weekends, evenings, and holidays.
Hours for this position will be 20 hours per week. Hours are flexible and the employee must be available to work occasional weekends, evenings, and holidays.
Work Location:
This position will be based at the Parks Division office at 330 E. Lakeside St., Madison, WI 53715.
APPLICATIONS WILL BE ACCEPTED UNTIL THE CLOSING DATE. HOWEVER, THE SELECTION PROCESS MAY BEGIN PRIOR TO THE CLOSING DATE BASED UPON THE NEEDS OF THE PARKS DIVISION.
The City of Madison is an equal opportunity employer functioning under an affirmative action plan. We value diversity, equity, inclusion, and belonging. Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply!
- Assist with planning, implementation, and evaluation of special events organized by the Parks Division. Work will include preparation for events, correspondence with participants, and assisting on site with logistics.
- Assist with Parks' volunteer program including recruitment, training, leading, and evaluating volunteers. Field inquiries about current volunteer opportunities, communicating with Parks staff about volunteer needs and projects, and provide orientation, and guidance to volunteers in the field.
- Support winter operations, programs, and facilities. Will work with scheduling, inventory control, and field public inquiries about winter operations, programs, and facilities.
- Provide administrative and clerical support for Parks Division community and volunteer programs, including database management, filing, and record keeping.
- Assist with registration and management of program registrations to include preparation of surveys and evaluations.
- Assist with the planning and implementation of programs including, but not limited to, 'Learn To' events, bird and nature festival, expo events, and lessons.
- Perform related work as assigned.
- Six (6) months of experience with event coordination, volunteer management, or program administration.
-OR-
- An Associate's or higher degree in Recreation Management or related field may be substituted for the experience requirement.
If an applicant does not possess the specific requirements outlined above, HR will review the application materials to determine if the applicant possesses the following equivalent experience:
Familiarity with the following:
- Practices and procedures required for planning special events and programming activities.
- Basic clerical and administrative support.
- Effective communication skills, both orally and in writing.
The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore successful candidates will have demonstrated ability to effectively work with multicultural communities.
- Possession of a valid driver's license.
- Must be able to work early and late hours, indoors and outdoors, throughout the calendar year including evenings, weekends, and holidays as needed.
Physical Requirements:
- Must be able to lift up to 50 pounds frequently.
- Must be able to stand and walk for extended periods of time.
- Must be able to work in concert music venues that are amplified for extended periods.
*Payroll title for this position is Administrative Aide 3 (Hourly) - Represented
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