What are the responsibilities and job description for the Project Specialist position at Maestro Cares Foundation?
The main work is to support the development of strategies and programs related to the improvement of the organization, ensuring good relations with the beneficiaries and a greater impact in the countries where we are present and where we intend to reach.
JOB SUMMARY:
In this position you will be responsible for organizing and coordinating new and existing projects, as well as maintaining beneficiary relationships from previous projects.
This position reports to the Sr. Project Manager.
RESPONSIBILITIES:
- I. PROJECT AND PROGRAM WORK:
- Work with existing projects to get regular reports and updates
- Conduct research on new projects as needed.
- Prepare reports of information for new projects.
- Enter, update, and manage ongoing project data.
- Present information to the Project Manager(s) and others as directed.
- Help support and engage Maestro Cares Foundation team
- Function as liason for Project mananagment and Marketing team
- Collaborate with Maestro Cares staff for marketing and communications purposes.
- Provide support to Project Manager(s):
- Managing deadlines and progress across the team to ensure the projects are on time and on budget. Overseeing the delivery of projects and adjusting as necessary to ensure they are delivered to specifications and high standards.
- Upload project management documents to the server.
- Create new sets of administrative procedures if necessary and ensure an efficient flow of information.
- Provide support on reports such as One Pager English versions.
- Maintain calendar of project events such as groundbreaking, grand opening, etc.
- Organize/ manage project checklists.
- Coordinate vendor assignments, scheduling and timelines.
- Coordinate all activities related to project site travel.
- Effectively meet deadlines.
- Assist in compiling best practices for the project department
- II. EVENT PLANNING AND ACTIVATION
- Assist with all fundraising events such as Galas, grand openings, cocktail receptions, etc.
- Plan and coordinate all on-site logistics and communications.
- Help make travel and transportation arrangements as necessary.
- Assist with fundraising activities to support existing program operations
- Create post-event reports including recaps, project evaluation, and overall project results.
- III. OTHER DUTIES AND ASSIGNMENTS
- Other duties as assigned
About Maestro Cares Foundation
Maestro Cares Foundation improves the quality of life of disadvantaged children and communities in Latin America and the United States. We do so by providing housing, educational programming and the essential resources to support their growth and development. Through our efforts, we’re strengthening communities and helping children become tomorrow’s leaders. To date, Maestro Cares Foundation has established 25 projects in 13 countries and territories.
Maestro Cares Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.