What are the responsibilities and job description for the Office Manager position at Mahoney & Associates Commercial Real Estate?
Mahoney & Associates Commercial Real Estate (M&A), a top commercial real estate brokerage team in the Monterey Bay, is seeking a self-driven, motivated, organized, and talented Office Manager.
Requirements:
- Candidate should be familiar with the following computer-based programs:
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft Teams
- Web-based file organization software
- Email marketing software e.g. Constant Contact
- Adobe InDesign is a bonus
- Candidate must possess strong organizational, communication and time management skills, and will have a positive and friendly outlook. Promptness and efficiency are a must
- Candidate must have the ability to work well independently
- Familiarity and/or interest in commercial real estate is beneficial
Office Manager Responsibilities:
- Receive all incoming calls and direct to appropriate person
- Greet visitors
- All filing, photocopying, scanning & archiving
- Prepare materials/correspondence for mailing and/or faxing
- Be aware of the operation of all office equipment and maintenance of same
- Keep all disposable items, throughout office, including but not limited to kitchen area, paper in copiers, soap in bathroom, and office supplies properly stocked, including inventory control and purchasing of same
- Opening and closing sale and lease files after they have been signed off
- Record sale and leases on the Mahoney Sale and Lease Databases
- Manage online Marketing campaigns across multiple platforms including real estate listing sites, social media, Craigslist, and Constant Contact
- Review and approve invoices regarding the office management prior to payment processing – this includes indicating to which agent the invoices should be charged, if applicable
- Administer the janitorial staff
- Plan and be point person for company events
- Monitor agent/broker licenses and City licenses, in regard to expiration dates and the need to renew
- Periodically, and on an as needed basis, run errands to bank, Costco, post office or overnight service box
The Ideal Candidate:
- Strong attention to detail on every single project/agenda item
- Quick learner who is adaptable and is always looking for a better solution
- Proficiency in grammar, copywrite, and written communication
- Execution of responsibilities with minimal oversight
- Management of multiple projects and deadlines
- Outstanding time management and organizational skills
- Ability to work independently with little instruction and be trusted to get the job done
Hours: Monday - Friday, 9am - 5pm in downtown Monterey office
Benefits: No healthcare or 401k benefits, very flexible vacation time
About Mahoney & Associates:
Mahoney & Associates Commercial Real Estate has been serving the Monterey Peninsula for over 40 years delivering valuable insight to investors, business and families. In 1976 John Mahoney founded the first commercial real estate firm in Monterey County, California. Dominating the regional commercial real estate market for many years, our clients base has grown beyond our Central Coast location to include investors from around the globe who rely on our ability to introduce them to sound investment opportunities across the nation.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- We must fill this position urgently. Can you start immediately?
- How many years of administrative experience do you currently have?
- How many years of experience do you have with Adobe InDesign?
- This is an onsite position. Are you willing to commute to the office in Monterey, CA?
Work Location: In person