Admin Asst - Counseling Office

HOURS:  7:00am - 3:30pm = 8 hour work days, School Year position (mid-August through mid-to-late June, pending the last day of the school year).               

ESSENTIAL FUNCTIONS: 

• Prepare letters, reports and other forms of correspondence.
• Manage student records in the Infinite Campus database.  Maintain student records as required, including, but not limited to, student registrations and/or transfer of records  between schools.
• Assist families with district enrollment and/or transfer process and paperwork.
• Assist Counseling Office with respective tasks as needed, including helping students to access the Counseling Office. 
• Support Special Education Coordinator with administrative tasks, as needed.
• Manage Section 504 Plans, including assisting with scheduling meetings, updating student files, and communicating plans to teachers.
• Place and receive telephone calls and record messages; manage the school-wide intercom and public-address system.
• Organize and message Daily Announcements for students and families.
• Manage school-wide calendars, including scheduling building use for the school, district, and community. 
• Update school website and manage school social media accounts.
• Coordinate, prepare and assist with all school-wide and student mailings.
• Update office forms as needed.
• Assist and cover for office colleagues during absences as needed.
• Welcome visitors and volunteers.
• Maintain a professional, confidential and friendly manner to the MAMS community.
• Other duties as assigned. 

REQUIREMENTS:

• High School diploma or GED.
• Excellent knowledge and experience with Microsoft Office programs, including Google Docs.
• Preferred knowledge of Infinite Campus.
• An aptitude to quickly learn new computer systems as needed including Aesop, EA or IVEE.
• Excellent organizational skills.
• Ability to work independently.
• Strong customer service and interpersonal communication skills.
• Ability to work independently and multi-task with a high attention to detail.
• Flexible and enthusiastic learner.
• Maine Department of Education Criminal History Record Check or ability to obtain.