Advertising Sales Assistant

The Portland Press Herald is a seeking an Advertising Sales Assistant to support our busy advertising department.

Responsibilities Include:

• Take information submitted by salespeople into the CRM system to complete actual booking of sales orders into Future Proof, applying appropriate incentives for correct rating.
• Possess thorough knowledge of print and digital advertising rates and packages, so that ads can be correctly entered into the system.
• Coordinate with Finance Department to assist sales reps in proper account set-up process or linking account and agency correctly when necessary to ensure proper orders.
• Coordinate and update contracts or special rating agreements with sales personnel, sales managers and Finance.
• Communicate after deadline orders or ad stops with pre-press to make sure that ads are entered or deleted from the pagination.
• Assist with billing/order entry issues and adjustments.
• Provide missing ad list information to help salespeople get copy changes and approvals to release ads within deadlines.
• Assist customers who call in while salespeople are out of the office.
• Provide tear sheets, answer questions, problem solve in an effort to provide high quality customer service, minimize errors, and facilitate payments for ads in a timely fashion.
• If appropriate, order pre-print distribution in circulation system or receive outside printing quotes for sticky notes, single sheet inserts, etc.

Our Ideal Candidate has/is:

• Excellent verbal and written communication skills
• Superior customer service
• Knowledge of Microsoft office
• Ability to learn rate programs including simple math calculates such as cost per thousand, cost per inch, and cost per line
• Keen attention to detail and time management
• Comfortable working in a fast-paced deadline-driven environment with speed and accuracy
• Strong problem-solving skills

Physical Demands:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
• This is largely a sedentary role. The position requires standing, walking, sitting, repetitive keyboard / mouse use and viewing a computer monitor for periods of time.

The Portland Press Herald is an EEO Employer.