Executive Assistant F/M/X

Who are we?

Mantu is an independent international consulting player, founded in 2007. Bringing together expert and complementary brands, Mantu stands out for the breadth of its spectrum, responding to all business transformation challenges.

Its activities are divided into four practices:
Leadership & Advocacy, Technology, Digital Marketing & Experience, Total Talent Management.

A wide range of skills, all serving a single mission: connecting and powering companies with leading teams and technology to succeed faster and sustainably.

From its headquarters in Geneva, Switzerland, Mantu relies on a community of 11,500 talented people in more than 60 countries on 5 continents and has a turnover of 1billion euros.

Job description

We are looking for a talented Executive Assistant with a passion for organisation, people and tech to work directly with our top management team.

In this critical role, you won't just be a cog in the machine—you'll be the grease that keeps it running smoothly. This team plays a crucial role in Mantu’s success. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.

‍ Your mission

Joining us in our Mantu hub in Mauritius or Tunis, you will gain the experience of:

• Partnering directly with senior leadership to support them in delivering exceptional results.
• Being part of a fast-growing, multicultural and entrepreneurial organisation.
• Teaming up with a group of executive service professionals around the globe, in a role that offers both local impact and global exposure.

Your responsibilities will include the following:

• Communication & Coordination: Act as the primary liaison between board members and stakeholders, managing correspondence and communications with professionalism and discretion.
• Schedule Management: Oversee and organize calendars, including scheduling, prioritizing, and coordinating all meetings, conference calls, and appointments. This includes keeping the agenda clear 2/3 months in advance and organizing big events 6 months ahead.
• Travel & Event Planning: Arrange complex travel itineraries and logistics, ensuring cost-effectiveness, including booking travel arrangements and negotiating all related services.
• Meeting Preparation: Prepare and distribute agendas, presentations, and materials for meetings. Manage the preparation and follow-up of meetings, ensuring board members are well-prepared.
• Document Management: Liaise with the Legal team for document review and signatures. Ensure the efficient handling of paper and post tasks, including scanning and drafting communications on behalf of the CEO.
• Expense Management: Handle validations and uploads for expense reports, managing corporate expenses.
• Contacts and Relations Management: Maintain and update contact lists, ensuring proper follow-up of every meeting and securing sensitive information.

‍ Qualifications

• Bachelor’s degree in administration or related field.
• Exceptional organizational, rigor, time-management, communication, and interpersonal skills.
• High level of discretion and confidentiality, with a professional and diplomatic demeanour.
• Proficient in Microsoft Office suite, tech-savvy with an interest in AI and ability to learn new technology and software quickly.
• Ambitious and driven, with a commitment to excellence and continuous improvement.
• Strong communication in professional English and French is a must, other languages are a plus.
• Previous experience working with C-level (CEO, COO, etc) or top management in an international organisation.

Mantu is proud to be an equal-opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.