What are the responsibilities and job description for the Billing Specialist position at Mark Thomas?
Mark Thomas is looking for a Billing Specialist to join the team in Sacramento! The Billing Specialist is responsible for preparing client invoices and provide billing support to project managers within designated divisions of Mark Thomas consulting operations.
RESPONSIBILITIES
- Demonstrates depth and knowledge of budgets, contracts, and a strong understanding of the complexity of projects
- Works with service line project managers to ensure billings and invoices are properly prepared and submitted on time
- Creates and maintains project billing terms and ensures compliance with the contract terms and conditions
- Generates batch billings and compiles the monthly billing draftsfor distribution to assigned billing managers or clients
- Processes project monthly billings (T&M, Lump Sum, Cost-Plus Fixed Fee type contracts) by reviewing and verifying billing rates and titles against cost proposal or charge rate schedules
- Assists with updating promotions and project rate increases in Deltek rate tables - annually or as needed
- Processes AP sub-consultant invoices by reviewing and verifying sub-invoices are in compliant with contract terms
- Runs various project reports to include billing worksheets, labor detail reports, unbilled detail reports, etc. used for project review and analysis
- Responds to billing-related inquires, questions, and concerns from internal or external clients
- Processes invoice credit memos, retainage invoices, etc
- Provides regular support to the Billing Manager and Billing team and provides occasional support to other accounting team members as appropriate
RESPONSIBILITIES
- Associate degree, Bachelor's degree preferred
- 3-5 years of project billing experience; A/E consulting firm experience preferred
- Experience with invoicing, cost monitoring, or project controls related to professional service
- Knowledge and understanding of FAR preferred
- Deltek Vantagepoint experience preferred
- Ability to adapt quickly to a fast-paced environment, be extremely organized, and have excellent communication skills
- Intermediate level proficiency in Excel
- Strong problem-solving skills, detail oriented, ability to research Issues
- Possess a professional, courteous, and team-oriented attitude
- Strong oral and written communication skills
- Specializes In Caltrans or Government agency Invoicing preferred
- Knowledge of prevailing wage
Mark Thomas is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Mark Thomas welcomes all.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: One location
