Office Assistant

Mary's Woods is looking for an Office Assistant with exceptional communication skills to support our Housekeeping department. As the Office Assistant, you will perform a variety of administrative and clerical duties while continuing to promote our mission and vision. This position is primarily in support of the Housekeeping Office and requires an energetic individual with excellent customer service and organizational skills.

Mary's Woods is a premier senior living community in Lake Oswego that feels just like any progressive community in Portland. We provide residents with over 100 years of history in a 40-acre wooded wonderland. We are a not-for-profit Life Plan/Continuing Care Retirement Community that prides ourselves on our rich heritage, spirit of caring, welcoming culture, historic grounds and amazing views.

Below are some of the core responsibilities, experience and skills needed to be successful:

• Answer calls from residents regarding housekeeping schedules and other inquiries
• Perform clerical tasks as assigned - including scheduling, record keeping, and filing
• Keep office supplies organized, readily available, and accessible for all members of the Environmental Services Team
• Assist in the creation and delivery of correspondence informing residents of housekeeping-related items
• Schedule maintenance for daily housekeeping schedule, adjusting as needed throughout the day
• Able to relate positively and favorably to staff, residents, and families and to work as a team with other employees at all levels
• Ability to multi-task and use maintenance work order software (WorxHub)
• Works independently and follows key objective and strategies with ability to solve problems, assess risks, and make decisions responsibly
• Create an environment that acknowledges, encourages, and celebrates differences
• Function and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds
• Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement

Education and Experience Required:

• Education and/or experience equivalent to the completion of a High School Diploma or GED
• One year of experience in administrative clerical tasks or a client-facing scheduling role

Working at Mary’s Woods in any capacity means that you’re driven by the core values of our mission -hospitality, compassion, reverence and integrity. Our culture is built upon an unwavering commitment to providing exceptional customer service - for our residents, each other, and the surrounding community. If these values ring true to who you are, then Mary's Woods may be the place for you!   

Schedule:

• Monday - Friday from 8:00 AM - 4:30 PM

Employee Benefits:

• Free Employee TriMet Pass
• Medical, Dental, Vision, Life, Disability and Flexible Spending Account first of the month after hire (working 30 hours per week)
• Employee Assistance Program
• 403b with match 
• Paid Time Off & Holidays
• Tuition Assistance Program
• Access to Fitness Center & Pool
• Complimentary Food Item per Shift

COVID-19 Vaccination Requirement: Employees at Mary’s Woods are mandated by state law to be fully vaccinated. Candidates who are offered a position at Mary’s Woods will be required to provide proof of vaccination, or complete the OHA Medical or Religious Exception form. If a candidate is not fully vaccinated at the time of the job offer, their hire date will be delayed. If an exception is requested in a timely manner, Mary’s Woods is committed to conducting the interactive process for each request submitted. If granted, accommodations will include considerations meant to keep Mary’s Woods’ residents and employees safe from the COVID-19 virus, such as masks, additional face and eye protection, social distancing and regular testing.

If you experience any challenges with the application process, please contact Mary’s Woods HR Department at MWHR@maryswoods.org