Proposal Coordinator

Matrix Design Group—a distinguished, award-winning engineering, planning, and consulting firm that is proudly 100% employee-owned—is seeking a Proposal Coordinator to join our Marketing and Communications (MARCOM) Team in our Colorado Springs, Denver, Phoenix or San Antonio offices. This is an exciting opportunity for someone with 2-3 years of proposal coordination experience who possesses a keen eye for detail and a strong team spirit to join a dynamic and growing company!

Would you describe yourself as: 

• Highly Organized
• Team-Oriented Collaborator
• Effective Communicator
• Creative Visual Designer
• Detail-Driven Analyst
• Deadline-Driven
• Self-Starter
• Tech-Savvy Organizer
• Marketing Champion
• Positive Contributor

If so, keep reading…

 Role Summary:

Under the supervision of the Proposal Manager, you will be responsible for providing administrative support throughout the proposal process, coordinating with service areas and the Business Development Team to develop and submit compelling proposals. You should have a strong foundation in InDesign and advanced proficiency in Word, along with excellent writing and editing skills. The ideal candidate will demonstrate a can-do attitude and a willingness to go the extra mile to meet competing deadlines. You will manage multiple proposals, collaborate closely with our graphics team to create engaging visuals, and ensure that all submissions are organized, clear, and compliant with branding guidelines and client requirements.

Competencies:

• 2 years of prior marketing proposal coordinator experience or related marketing role in AEC industry in high-volume, demanding environment
• Strong experience working with Adobe InDesign is required, some experience with Adobe Photoshop preferred
• Advanced level of MS Word (styles, formatting, etc.)
• Knowledge of marketing and communication principles
• Strong organizational, written, and spoken communication skills
• Strong ability to manage proposal process from beginning to end, facilitating meetings, gathering information, and setting and meeting technical deadlines
• A keen eye for detail, visualization, layout, and/or graphic design skills to facilitate appealing and effective communication
• Excellent communication skills and the ability to collaborate effectively and respectfully with team members
• Efficiency working under pressure in a dynamic deadline-driven environment
• Strong writing and editing skills (including grammar and punctuation)
• Attention to detail and excellent proofreading abilities
• Team-oriented with the ability to work collaboratively with a diverse team
• Ability to multi-task, be proactive, work independently or in a team setting, and establish priorities
• Ability to exhibit initiative, creativity, adaptability, and accountability

Education and Experience:

• BA/BS or equivalent experience in Communication, Marketing, Business or Journalism or related field
• 2-3 years’ experience in proposals, communications, writing/journalism or marketing
• Engineering industry marketing support experience preferred but not mandatory

Salary range: $65,000 - $70,000 (based on experience)

ABOUT MATRIX

Matrix Design Group, Inc. (Matrix) is a distinguished, award-winning engineering, planning, and consulting firm that is proudly 100% employee owned. Our commitment to being an employee-owned company drives us to nurture a culture of diversity, respect, and excellence, while delivering innovative and sustainable solutions for our clients.

We foster a collaborative, collegial, and cooperative work environment and offer a comprehensive benefits package. This includes a competitive salary, Employee Stock Ownership Plan (ESOP), medical, dental, and vision insurance, disability and life insurance, holiday, vacation, and sick leave, as well as training and education opportunities. Our benefits also include a company-matched 401(k) plan. At Matrix, employees are encouraged to engage in wellness programs, participate in social committees, and contribute to community outreach efforts.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, and talk or hear. The employee is occasionally required to reach with hands and arms; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. 

The noise level in the work environment is usually moderate.

Matrix Design Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, religion, sex, national origin, or protected veteran status, and will not be discriminated against based on disability. 

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. 

Any applicant with a qualifying physical or mental disability who believes s/he requires reasonable accommodation for any part of the application process should contact us at 719-575-0100 for assistance. 

How to Apply:

Please apply online at http://www.matrixdesigngroup.com/careers