Project Coordinator

*This job starts at 10 hours per week for a period of 3 months and will scale upwards from there for successful candidates*

The Project Coordinator is directly responsible for ensuring projects and initiatives run smoothly and efficiently. You are the main administrator of all project and initiative information throughout the life cycle of the project and or initiative.

You support projects and initiatives that vary in scope and complexity. The Project Coordinator is the key conduit for communicating project information with the larger team, and you work closely with internal and external team members. With a strong attention to detail and multitasking efficiency, this person is able to make sure that all project milestones and deadlines are met and schedules are adhered to.

Position Duties and Responsibilities:

• Provide quality assistance to clients and subcontractors and own all administrative aspects of the project lifecycle
• Maintain consistent and clear communication between all parties of the project teams, including but not limited to general contractors, designers, vendors, and other McBeth Homes team members
• Utilize a project management database to keep track of project deadlines and manage task lists for all projects.
• Utilize a CRM (Customer Relationship Management) tool to manage existing client relationship as well as to triage and schedule
• Conduct regular site visits to monitor progress and address issues
• Communicate all changes and updates to the team for projects and initiatives
• Quickly and professionally resolve issues that may arise
• Daily office administration
• Generate, monitor, and update project timelines; identify deliverables and task owners
• Proactively identify any potential issues during the project life cycle that may arise, and promptly resolving these issues in a professional manner, assuming responsibility, communicating to the team and mobilizing appropriate parties
• Facilitate meeting agendas, meeting minutes and maintain/update calendar invitations for meetings
• Communication with designers, subcontractors and contractors regarding status updates, scheduling and logistics
• Successfully close out projects
• Resource management and new vendor discovery
• Maintain a list of approved preferred vendors
• Maintain and improve online project systems and software

Knowledge, Skills and Abilities:

• Understanding of general contracting and the life cycle of a project.
• Excellent written and verbal communication skills, with the ability to relay highly detailed information between internal and external project partners.
• Ability to effectively present information in oral, written, and graphic form
• Ability to manage several tasks at once and exercise independent judgment related to daily administration of projects.
• Detail-oriented approach with demonstrated skills in organizing and evaluating information.
• Motivated and self-directed mindset with the ability to anticipate needs, proactively find solutions, and adapt to changing priorities.
• Strong interpersonal skills with the ability to work as a collaborative team member in an open-office environment.
• Proficiency in data entry, 10-finger keyboarding, project management software, Google suite, Microsoft Office products, Apple devices
• Proficiency with monday.com, smartsheet or project management software is a plus.

Qualifications:

Bachelor's degree, or equivalent combination of education and experience.

2 years of experience as a project administrator / coordinator

Preferred:

2-5 years of experience working as a project administrator in the construction industry.

Job Type: Contract

Pay: $30.00 per hour

Experience:

• Project management: 2 years (Required)

Ability to Commute:

• Wilsonville, OR 97070 (Preferred)

Ability to Relocate:

• Wilsonville, OR 97070: Relocate before starting work (Required)

Work Location: Hybrid remote in Wilsonville, OR 97070

Salary : $30