Admin assistant

Description : Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA.

With over 10MM square feet, over 150 properties, and over 250 buildings, valued at $1.3 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally.

ECP is a World Class Company.

We are seeking a Property Administrative & Marketing Assistant to join our team! You will perform receptionist, clerical and administrative functions to drive company success.

Requirements : Property Admin Duties

Administrative Support - Performs administrative support and general office work or projects for GM, Operations, or other members of the mall or corporate team (including tenant move in packages, move out packages, tenant letters, vendor letters, etc.

Contracts- Work with Operations and mall team to draft vendor contracts, and bid comparisonsUtility Management- Ensure utilities are transferred in the tenants names at time of move in and back to LL at move out.

Ensure timely payment of all utilities and utility coordination for new move ins.Leasing Support- work with leasing team to draft all license agreements, lease agreements, and LOI comments for mall property including editing lease & site plans and creating exhibits for prospective tenants and mall projects along with Power Point presentations as needed.

Communication - Assists with information exchange and requests from vendors, contractors, mall customers, merchants and tenantsData and File Management Collects and manages information necessary for the on-going activities of the centerScheduling Schedule meetings, conference calls and appointments as neededProperty Strategic Goals- Assist in executing the strategic goals for the property and completing any individual goals.

Accounting- Process invoices along with data management in Yardi, assist with corporate for any accounting needs for the mall propertyOffice / Janitorial Supplies- manage the office equipment contracts and services including ordering all office supplies and janitorial supplies for the center.

Property walks and creation of work orders for any needed items foundKey control access for maintenance teamOccasionally assist security with alarm panels / lighting controlsContractor roof access

Assistant Marketing Duties

Retailer Communications- preparing and editing marketing memos, collateral and emails. Assist with creating / designing marketing collateral (mall signage, parking lot light pole banners, etc.

Interacting with customers via social media posts / messages and in the office for various events.Marketing Vendors- assisting the Marketing Manager with the facilitation of the various marketing vendors including contract preparationHelp with planning / implementing marketing events / promos (Cinderella's Closet, Scarecrow Contest, GWP, Giveaways etc.

When needed, handing memos to tenants and discussing the events and encouraging tenant participation and sharing with their customers and following upCommunity Outreach for event and display partnershipMarketing Property Walks (Daily) to ensure marketing collateral stands are straight and don't have graffiti or damage.

If damaged, letting the Marketing Manager know so they can be repaired, removed and / or replacedDisplay windows-Creating and installing marketing window displays (Halloween, Back to School, Holidays, etc.

Making sure nothing in the display areas have fallen or been damaged and are clean and notify housekeeping if neededHoliday- When the Marketing Manager is not on property, checking in with Santa program team to make sure the workshop is clean and vacuumed and that they have handouts and coloring pages / crayons for the childrenKids Club- Assisting with developing ideas for the monthly Kids Club program and attending these events monthly on the weekends.

This includes but is not limited to interacting with the kids and parents, demonstrating how to make the craft, assisting when needed, speaking with the families about how to register for the event going forward, and sharing photos with the Marketing Manager for social postsThe Marketing Assistant is required to have knowledge of working with Excel, Publisher, Power Point, Adobe and / or Foxit, Photo Shop, and In Design.

Fluid knowledge of preparing and working with Excel spreadsheets, preparing fliers, preparing presentation decks, and editing documents

Knowledge, Skills, Abilities :

Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skillsExceptional typing skillsEfficient with Outlook

Starting with our interviews and continuing through our executive open-door policy, collaboration is at the heart of working at ECP.

We offer generous benefits including competitive salaries, employee 100% paid medical, dental, vision, life and disability coverages, FSA, HSA, and a 401(k) plan with employer match.

And we offer some not-so-standard, extra-fun benefits, including learning & development, and a gym membership.

We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply.

Come join us and find out what the best work of your career could look like here at ECP.

PI240178897

Apply Here

Last updated : 2024-05-01