Event planner

Position Title : Event Planner I

Job Group : Professional & Scientific

Required Minimum Qualifications : Bachelor’s degree

Preferred Qualifications : Experience coordinating and executing events, conferences, meetings and public gatherings; overseeing the electrical, custodial, staging, lighting, sound, concessions, catering, security, transportation, and safety.

Prior work focusing on direct client or customer support responsibilities, particularly in event planning, hospitality, or a related field.

Experience in marketing and promoting event venues, including developing strategies to increase bookings and visibility within the hospitality or event industry.

Experience providing on-site support during events, such as managing setup, coordinating event staff, or troubleshooting issues in real-time.

Knowledge of policies and procedures related to event planning, safety protocols, and compliance with regulations, ensuring smooth and secure event execution.

Job Description :

Create Memorable Moments at Iowa State University’s Memorial Union!

Join our team as an Event Planner I , the primary contact for clients planning events at Iowa State’s Memorial Union . You’ll collaborate with event planners from on and off campus, to bring their vision to life, coordinating all venue needs and ensuring every detail runs smoothly on event day.

From student gatherings and academic conferences to public celebrations, you’ll handle logistics, assist with on-site support, and make every occasion memorable.

With a talent for marketing event venues and services, you’ll develop strategies to boost bookings and drive revenue, creating unforgettable experiences along the way.

This role is perfect for someone who thrives on client interaction and enjoys the behind-the-scenes work that ensures events go off without a hitch.

As the venue representative, you’ll oversee scheduling, space planning, and coordinate with university departments to bring each event to fruition.

If you’re excited about creating a welcoming, well-orchestrated experience for every attendee, join us at Iowa State University’s Memorial Union !

Click HERE (http : / / www.mu.iastate.edu / meetings-and-events) to learn more about the Memorial Union’s vibrant event spaces and services.

Example of Duties

Coordinates, publicizes, plans, and implements events, conferences, conventions, meetings, etc.

Facilitates event production.

Coordinates logistics such as electrical, custodial, staging, lighting, sound, concessions, catering, security, transportation, and safety.

Coordinates event staffing, which may include hiring and supervising event staff.

Consults with clients on event planning.

Coordinates contracts and letters of agreement for services and events.

Markets services and venues to generate revenue.

Creates strategies to increase utilization, events, and services.

May assign work to other support staff.

Level Guidelines

Individual contributor position with developing professional and / or technical skills working under immediate to general supervision

Grasps professional-level knowledge and concepts of field while working in a progressive learning mode

Works on problems and issues of somewhat limited scope

Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained

Responds to inquiries and issues, escalating to manager or higher level workers as appropriate

May lead projects of limited scope and complexity

May provide guidance to students

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Appointment Type : Regular

Number of Months Employed Per Year : 12 Month Work Period

Time Type : Full time

Pay Grade : PS806

Application Instructions :

To apply for this position, please click on Apply and complete the Employment Application.

Please be prepared to enter or attach the following :

Resume / Curriculum Vitae

Letter of Application / Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free : 1-877-477-7485.

Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as :

Retirement benefits including defined benefit and defined contribution plans

Generous vacation, holiday and sick time and leave plans

Onsite childcare (Ames, Iowa)

Life insurance and long-term disability

Flexible Spending Accounts

Various voluntary benefits and discounts

Employee Assistance Program

Wellbeing program

Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work.

For more information, please speak with the Hiring Manager.

Original Posting Date : November 15, 2024

Posting Close Date : November 24, 2024

Job Requisition Number : R15857

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference.

With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world.

And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds.

Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https : / / www.

iastate.edu / diversity-and-inclusion / principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies / procedures, and may include the completion of a background check and / or a consumer credit check.

Iowa State University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against.

Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .

If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 .

Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.

edu or call (515) 294-4800 or Toll-Free : (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https : / / www.hr.iastate.edu / careers / compensation) website.

Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.

Last updated : 2024-11-19