What are the responsibilities and job description for the Bilingual Admin Assistant & Distributor Coordinator position at Medtronic?
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Manage Administrative duties, travel and scheduling support for Senior Director and Directors in the Diabetes division. Coordinates team training, activities and events as needed. Main division liaison for Diabetes distributors - working with the Director Installed Base to execute distributor strategy with appropriate reporting and reviews.
A day in the life.
- Provides general administrative support including preparing communications and maintaining schedules.
- Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor's assignment.
- Administers inter-department or inter-unit programs or processes.
- May be responsible for coordinating travel and submitting expenses.
- Responsible for reporting complaints and Adverse Drug Reactions (ADR)
- Provides administrative support and reporting for various marketing programs, monitors and closes approval cycles. Coordinates with the Director, Marketing & Education on these responsibilities.
- Monitors/manages distributor contract agreements and renewals, supporting and working with the Director of Installed Base.
- Tracks and reports on distributor co-op initiatives, assisting with business cases for change when appropriate.
- Tracks, reports on and processes any applicable chain/wholesaler bills
- Tracks, reports on and resolves distributor orders with OMS/EDI
- Broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education.
Must Have.
- Minimum of 4 years of relevant experience
- Bilingual English/French
- Some limited travel for meetings is required, less than 10%.
- Minimum high school diploma
Nice to have.
- Business/Administration diploma
- Knowledge of SAP system and proficient in Excel, Word and PowerPoint
Physical Job Requirements
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers.
About Medtronic:
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We seek out and hire a diverse workforce at every level: We need fresh ideas and inclusive insights to continue to be an innovative industry leader — that’s why we make it a point to seek out, attract and develop employees who are patient-centric, passionate, and who represent the same wide variety of life experiences as our patients.
Medtronic Canada strives through our vision to build a culture of inclusiveness through our commitment to employment equity and diversity. Discrimination is prohibited on any grounds protected under Canadian Human Rights legislation. Employment applications are encouraged from all members of our community. Upon request, candidates with disabilities will be accommodated during the recruitment process.
