HR Records Coordinator

Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it. Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply. Job Title: HR Records Coordinator Department: Human Resources College/Division: General University Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based) Job Details: The Human Resources Office is seeking a highly motivated self-starter to join our team as our next HR Records Coordinator. This position will play a crucial role in providing comprehensive human resources support and service across the university and offers an exciting opportunity to contribute to the department’s mission to enhance the employment experience at Mercer University. Anticipated start date is January 2024. Job Responsibilities: Reporting to the Associate Vice President for Human Resources, the HR Records Coordinator is responsible for performing duties of a complex and confidential nature, which includes records and data management requiring an advanced knowledge of federal, state and university laws, regulations, policies and procedures. This position oversees the workflow of HR-related information system business processes, including onboarding new hires and employee lifecycle changes, reviews system transactions for accuracy and performs periodic audits to ensure the integrity of the data for payroll and reporting purposes. Must apply knowledge and understanding of HR concepts, practices, and procedures to instruct end users on completing accurate and timely transactions in the system. The Coordinator has overall responsibility for the I-9 Employment Eligibility Verification process to ensure the university is in compliance with federal regulations and serves as the E-Verify system administrator providing oversight and granting access to users across the university as needed. In addition, this position maintains employee files in a legal manner for access by appropriate personnel and responds to internal and external requests for information, including but not limited to, federal and state government reports and Department of Labor unemployment claims. The Coordinator will collaborate with members of the team on multiple HR processes and provides general support on an as needed basis for special projects. Qualifications: A high diploma/GED and 4 years of directly related work experience, which must include data and record management, are required. In lieu of experience, an equivalent combination of education and directly related work experience, which must include data and record management, will also be considered. Prior experience managing the I-9 process, working knowledge of federal/state employment laws, and/or experience using Workday is desirable. The successful candidate must be able to think critically with a high level of attention to detail and be highly motivated to work independently as well as committed to working as part of a team. Must have a comfort level with a wide range of technology with the ability to use or quickly learn new systems and software. Excellent time management and organization skills are essential to manage the workload in a very busy office while balancing being efficient and accurate in all work assignments. Must have effective communication and interpersonal skills with the ability to form productive and professional relationships with HR team members and others throughout the university based on earned trust, reliability and the ability to maintain confidentiality. Salary: Base salary starting at $42,000 ($21.54/hr for 37.5 hours/week) up to commensurate with experience. Background Check Contingencies: Criminal History Required Document Attachments: - Resume - Cover letter - List of three professional work references with contact information Scheduled Weekly Hours: 37.5 Job Family: Staff Clerical Non-exempt EEO Statement: AA/EEO/Veteran/Disability Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds. Why Work at Mercer Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid time off, technology discounts and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective/ EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including, but not limited to, recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, University-sponsored training programs, education, tuition assistance, and social and recreational programs. Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process or for other questions regarding employment at Mercer University, please contact Human Resources.