What are the responsibilities and job description for the Office Manager position at MGI INC.?
Job Description:
Are you an experienced Office Manager with a background in the construction industry, strong bookkeeping skills, and a passion for exceptional customer service? Are you looking to join a dynamic team and be a part of a growing company? If so, we want to hear from you!
Position Overview:
We are seeking an Office Manager with a strong customer service focus to oversee our administrative operations and support our construction projects. The ideal candidate will have prior experience in the construction industry, a solid understanding of bookkeeping, excellent customer service skills, and exceptional organizational abilities. As the Office Manager, you will play a crucial role in maintaining the smooth day-to-day operations of our office, managing online orders, submitting purchase orders to vendors, providing outstanding customer service through incoming calls and inquiries, and supporting our construction teams.
Key Responsibilities:
- Construction Project Support: Utilize your knowledge of the construction industry to provide administrative support to our construction teams. This includes issuing POs to vendors, assisting Project Managers with general project needs, and occasionally submitting AIA invoices.
- Bookkeeping: Manage day-to-day financial records, including accounts payable and receivable, expense tracking in Quickbooks Online, and processing customer invoices and payments as needed. Ensure accurate and timely reporting to support financial decision-making.
- Customer Service: Handle incoming customer inquiries, process online orders, and provide exceptional customer service to clients and vendors. Address customer concerns and inquiries promptly and professionally.
- Purchase Orders: Prepare and submit purchase orders to vendors, ensuring accuracy and timely delivery of materials and equipment for both construction projects and online orders.
- Office Operations: Maintain office efficiency by organizing and implementing office procedures and systems. Manage office supplies, equipment, and facilities to ensure a productive work environment.
- Communication: Act as a point of contact for internal and external stakeholders, including clients, vendors, and team members. Ensure clear and effective communication within the office and with external parties.
- Administrative Support: Assist in preparing reports and handling general administrative tasks. Provide support to executive team and staff as needed.
Qualifications:
- 5 years of proven experience as an Office Manager, preferably in the construction industry.
- 3 years of bookkeeping skills and experience with financial record-keeping (Quickbooks Online experience is a plus).
- Proficiency in office and bookkeeping software and tools, including Google Suite, Microsoft Office Suite, and Quickbooks Online.
- Knowledge of construction project management software such as Procore (preferred but not required).
- Exceptional organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and a commitment to accuracy.
- Customer service experience with a friendly and professional demeanor.
- Ability to work independently and as part of a team.
Benefits:
- Competitive annual salary of $65,000.
- Medical, dental, and vision benefits.
- Hybrid work schedule.
- Paid time off.
- Annual company bonus.
How to Apply:
If you meet the qualifications and are excited about the opportunity to join our team, please apply and submit your resume detailing your relevant experience and contact information.
Job Type: Full-time
Pay: $65,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Meridian, ID 83642
Salary : $65,000