What are the responsibilities and job description for the HR Specialist position at Michael Page?
- Opportunity to innovate HR processes and procedures |Hybrid working: 4 days onsite 1 day work from home
Our client is a global banking and financial services institution with 5,000 employees worldwide. The main US headquarters is located in Midtown, Manhattan and has less than 100 employees.
Job Description
Responsibilities of the HR Specialist include:
Payroll
- Oversee payroll administration, ensuring all processes comply with applicable laws and tax requirements.
- Develop and manage payroll systems, including timekeeping coordination, payroll changes, and system upgrades, aligning with the bank's policies and procedures.
- Serve as the main contact for payroll tax audits, work closely with HR and accounting teams, maintain precise records, and address payroll-related issues.
- Manage payroll and timekeeping systems, including handling payroll changes like new hires, terminations, and raises, as well as system enhancements.
- Collaborate with HR and accounting teams, maintain accurate payroll records, and generate reports.
- Proactively coordinate with different departments to meet manpower requirements, ensuring a smooth manpower requisition process.
- Prepare offer letters and contracts for new hires.
- Handle the recruitment process for approved candidates, including extending offers, managing employment applications, and conducting background checks, drug tests, and reference checks.
- Implement a comprehensive onboarding process to ensure a positive new employee experience.
- Set up new employee profiles in ADP and provide necessary support for a smooth onboarding experience.
- Monitor new hires' orientation, probation period, and benefits enrollment, ensuring all steps are completed.
- Maintain and update HR policies and procedures.
- Keep accurate and up-to-date employee records.
- Prepare regular reports on the department's manpower status.
- Ensure proper filing and documentation of candidate applications for easy retrieval when needed.
- Verify that all post-recruitment procedures, such as Access ID requests, declarations, and compliance training, are completed to finalize recruitment formalities successfully.
The Successful Applicant
Qualifications and Experience:
- Bachelor's degree
- Minimum of 3-5 years of relevant experience in payroll and HR
- Experience working within financial services or a related industry is desired
- Proficient in computer use, with strong skills in the entire MS Office suite
- Basic understanding of employment laws and regulations
- Strong mathematical abilities
- Effective problem-solving skills
- Sharp analytical skills
- Strong planning and organizational capabilities
- Excellent interpersonal skills
- Ability to maintain strict confidentiality
- Solid knowledge of MS Office suite and payroll-related systems
- Base salary $100,000 - $120,000
- Annual discretionary bonus
- Medical, Dental, Vision
- 401k match
- PTO and paid company holidays
- Manhattan based office (4 days onsite); 1 day work from home
Quote job ref: JN-082024-6510425
Salary : $100,000 - $120,000
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