Clerk I

GENERAL SUMMARY

This position assumes responsibility for working together as a team by processing and prepping all inpatient, outpatient, ambulatory surgery, ER records and loose reports. This position also is responsible for the scanning both single document and batch scanning of any patient’s documentation. This position does quality checks and validation of any and all records for the correct documentation in the correct patient’s record before the record is entered into the EMR. This position is also responsible for keeping and maintaining productivity log, answering the phone and assisting when and where needed in the HIM department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• (45%)* Prepping/scans all inpatient, outpatient, ambulatory surgery, ER records and loose reports.
• (40%)* Quality check and Validation of all inpatient, outpatient, ambulatory surgery, ER records and loose reports.
• (15%)* Answering the phone, getting the tube and assisting with other clerical duties as needed.

OTHER DUTIES AND RESPONSIBILITIES:

• Assures quality of all inpatient medical records by prepping the chart in correct order.
• Scans the chart into Kofax.
• Quality Checks the chart for correct patient documentation.
• Validates the chart for correct patient information.
• Answers telephone and responds to phone requests.
• Gets the tube and delivers the documentation to the correct location needed.
• Keeps and maintains a productivity log.Relieves for lunch of coworkers as needed.
• MidMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft® Windows. An employee may be required to participate in further learning opportunities offered by MidMichigan Health

REQUIRED EDUCATION

• High School Diploma or GED

EXPERIENCE, TRAINING AND SKILLS:

• Organizational skills needed to maintain files.
• Ability to make decisions and pay attention to detail.
• Interpersonal skills needed to communicate successfully with individuals and groups and interact with employees at all levels within the medical center.
• Mandatory Occupational Safety and Health Administration (OSHA) training must be completed annually according to the Exposure Control Plan.

PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:

• Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.
• Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.
• Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.
• Overall vision and hearing is necessary with or without assisted device(s).
• Frequently required to sit/stand/walk for long periods of time.
• May require frequent postural changes such as stooping, kneeling or crouching.
• Some exposure to blood borne pathogens and other potentially infectious material.
• Must follow MidMichigan Health bloodborne pathogen and TB testing as required.
• Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.
• Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.
• Physical Demand Level: Sedentary. Must be able to occasionally (0-33% of the workday) lift or carry 0-10 lb