Organization: The candidate will be responsible for managing multiple calendars (conference room, Group Leave, Group Event, status board, and GL/AGL as needed),coordinating internal and external visits and meetings, scheduling interviews, maintaining office equipment and supply levels, serving as the primary point of contact and coordinator for group property including the Environmental, Health, and Safety (EHS) role, managing the on/off-boarding process, tracking all staff changes for the group, planning office space and seating arrangements, and coordinating group events. Additionally, the candidate should possess the ability to set priorities and manage multiple concurrent tasks.
Communication: The candidate must possess effective written and oral communication skills, as well as strong interpersonal abilities. The candidate should be capable of working independently with minimal supervision and have a keen eye for detail. Additionally, the candidate will be responsible for keeping the group informed about Lab updates, including group events.
Accuracy: The candidate will be responsible for entering weekly time sheets for the support and service staff. The candidate will also handle the processing of shopping carts and procurements, execute credit card procurements, arrange travel, process and review travel expenses, submit facilities and IT work orders, as well as perform data entry into various Laboratory web-based forms. Additionally, the candidate will be tasked with submitting release reviews, creating and maintaining spreadsheets, running LLBIS (Lab Financial Reporting System) reports, drafting and editing presentations, preparing and recording Group TEAMS meetings, and supporting security audits.
Professionalism: The candidate should possess a high level of professionalism in communication with senior management and external parties and an effective level of discretion in handling private and classified electronic and hard copy information, as well as in escorting visitors.