What are the responsibilities and job description for the Assistant Property Manager position at MMS Group?
For more than forty years, MMS Group and its affiliates (Arco Management, TUC Management and GoldOller Real Estate Investments) has been dedicated to quality property management. Our growing portfolio exceeds 40,000 residential units and includes high-rise luxury buildings, affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each shares our singular commitment to excellence.
We are seeking an experienced Assistant Property Manager for a residential property located in Greenburg, NY & Yorktown Heights, NY. The Assistant Property Manager will be responsible, under the direction of the Property Manager, for assisting with the overall management of the operation. Above all else, the spirit of teamwork and cooperation with other team members will not only improve the job you do but enhance the entire work experience.
Duties and Responsibilities
- Maintain a professional image and attitude in keeping the objectives of Management and residents' welfare
- Assist in adherence to the Policy Handbook and Procedures Manual
- Prepare and maintain complete resident and general office files
- Assist in showing units and screening applicants
- Assist in certifying residents' income
- Assist in collection of rents and preparation of receipts
- Prepare late notices and notices to pay rent
- Work with manager regarding legal proceedings
- Maintain records of rental levels of comparable units in surrounding areas
- Maintain tickler files for annual apartment inspections
- Assist in annual unit inspection process
- Assist in keeping the apartment condition and status chart up-to-date
- Assist in scheduling vacant units for refurbishing and occupancy
- Assist in maintenance work order system and in following purchase order procedures
- Order office supplies within established budgeted guidelines
- Assist in maintaining all required inventories for project supplies and equipment
- Assist in advertising preparation
- Assist in maintaining the required computer postings
- Assist in typing and/or maintaining weekly and monthly reports
- Compose and type correspondence and documents
- Answer the phone and greet residents and visitors pleasantly and professionally
- Maintain professional communication with residents, applicants, and representatives of other companies
Qualifications for this position
- Minimum one-year property management experience
- Ability to complete tenant certifications
- Strong organizational skills
- Minimum high school education or equivalent
- Proficient use of computer, computer operating systems and standard office equipment
- Ability to work well with and troubleshoot resident/client issues
- Capable of performing duties of the Property Manager in their absence
Equal Opportunity Employer
Salary : $32,000 - $40,500
