Executive Assistant/Office Manager

The Role:

As an Executive Assistant and Office Manager, you’re at the center of the team’s business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team’s projects. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. In this role you will also manage the day-to-day operations of the office and help keep teams efficient, happy and productive.

Responsibilities:

• Perform an extensive array of core administrative tasks:
  • Effectively manage and maintain calendars for Leadership.
  • Book travel and manage expenses.
  • Create, organize and maintain team mailing lists, folders, drives.
  • Organize, plan and execute team events.
  • Respond to questions and requests for information by employees and guests, connecting people with the right resources.
• Responsible for greeting executive’s guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
• Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
• Ensure office is maintained and supplies are in stock

Requirements:

• Bachelor’s degree and 4 years of relevant work experience-- direct executive support, project management or event planning experience.
• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
• Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
• Experience implementing systems, processes, or programs that increase efficiency.
• Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
• Extreme attention to detail, organized and responsive.
• Generally IT savvy
• Experience working with all levels of management, employees, vendors and customers

Benefits:

• Medical/Dental/Vision Insurance
• Company Paid Life Insurance
• 401k with Company matching
• Competitive PTO and Company Holidays
• Team lunches to facilitate bonding and connection
• Emphasis on Wellness: Group activities, mindfulness exercises, physical exercise
• Frequent office hangouts and meetups outside of work

This role will be onsite 5 days a week in our San Francisco office.