Dental Office Manager

We are looking for an Office manager to organize and coordinate administration duties and office procedures for this revamped dental office. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Maintain and update office policies as necessary
• Organize office operations and procedures
• Coordinate with IT contact on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors and service providers
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and Word)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools
• Previous experience with Dentrix a huge plus
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Dental insurance
• Employee discount

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay
• Commission pay

Experience:

• Management: 1 year (Preferred)
• Dental: 2 years (Preferred)

Work Location: One location