Executive Assistant

Provide direct administrative support to President of firm both professionally and personally handling all aspects of President’s office as requested. ALthough some support on legal work will be involved, the primary purpose is as an executive assistant.

            

 

·       Direct administrative support (both personal & professional) to President of firm to include, but not limited to; direct coordination of daily calendar to include scheduling of all staff and client appointments, scheduling project days and assist in keeping President on schedule at all times; answer/screen/initiate phone calls for President; respond to all client requests on behalf of President to include any needs, solutions to any problems, changes to clients documents and organize/summarize all items communicated to President; timely preparation and submission of all assigned projects to include, but not limited to; transcription of audio tapes, proposals, agreements, flyers, direct mail letters, marketing materials type/compose correspondence as needed/requested; internet research as requested; review/distribute mail for President’s review and respond to inquiries as appropriate; separation of all articles/ads received and provide to President all new articles on Estate Planning/Probate/Wills, along with any new competitor ads; organization/tracking of President’s airline/hotel statements for points earned; all travel arrangements as requested, provide daily lunches; routine filing. 

·       Maintain confidentiality and work independently;

·       Maintain files, communicate with clients

·       Travel coordinator for applicable staff;

·       All other projects as assigned

 

REQUIRED SKILLS:    

Telephone/Meeting Etiquette, Oral Communication Skills, Written Communication Skills, Interpersonal Skills, Professionalism, Organization, Planning, Proofreading and Grammatical Skills, Time Management, Computer Literacy, Type 60 WPM

 

 

EDUCATION/TRAINING: At least 3 years related work experience in a business setting are recommended.