Property Management Administrator

We are currently seeking a Property Management Administrator to join our rapidly growing real estate investment and management team. This candidate will work out of our Boca Raton, FL office and report directly to the Managing Director. The ideal candidate will be high energy and able to adapt in a fast paced, dynamic work environment. The candidate should be able to work well in a team setting but will also be able to work independently, be self-motivated and take initiative when required.

Qualifications:

· A minimum of two years of advanced education at an accredited university or technical school.

· A minimum of five years’ experience working at an administrative assistant level or above.

· Excellent organizational and administrative skills.

· Excellent Microsoft Office and general computer skills.

· Excellent communication skills.

· Excellent attention to detail.

· Excellent multi-tasker.

Job Summary:

The Property Management Administrator supports the administrative needs of the property management portfolio. Working with the property management team, and other departments, the Property Management Administrator is responsible for all activities required to successfully support the team and its goals. Responsibilities to include, but not be limited to the following:

1. Provide administrative support to managing director and property management department. Create, edit, and proofread property management and operations materials.

2. Maintain electronic and paper filing of documents within the filing system.

3. Filing of incoming and outgoing correspondence, documents, emails and memorandums to the paper and electronic file structure.

4. Manage US Mail and emails.

5. Prepare correspondence via dictation both in person and via telephone.

6. Schedule meetings, conference calls and travel when required.

7. Assist in preparing all legal documents [that which require a signature

of Morning Calm Management, the project company, a tenant or vendor/contractor] including but not limited to Vendor Contracts, Commercial Leases, General Contractor Contracts, Architectural Firm Contracts and Final Lien Waivers.

8. Timely and accurate completion of all documentation and tracking activities related to the capital project and change order process.

9. Assist Property Management teams as needed to complete daily, weekly and monthly tasks. To include, but no limited to, processing vendor invoices, sending out tenant rent invoices, following up on aged receivables with delinquent tenants.

10. Assist Property Management teams as needed in the coordination, scheduling and follow up of preventative maintenance programs, inspections and service calls placed to outside vendors.

11. Manage building service request system to ensure timely completion of any work orders submitted by tenants, Property Management team and/or entering of work orders on behalf of said parties.

12. Updating of portfolio wide information.

13. Assist with completion of annual and capital budgets.

14. Assist accounting department with a limited amount of reporting, vendor payment processing and other tasks.

15. Assist in general office duties.

16. Perform other duties as assigned.

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employees will be required to work as a team and follow any job-related instructions and to perform any other requested duties. Team members are expected to perform these duties with an enthusiastic attitude and to assist wherever necessary to accomplish the Company's overall goals.