Business Manager

About Us:

Moses Lake Christian Academy (MLCA) is a private non-denominational Christian school serving students from pre-school through 12th grade. MLCA is dedicated to providing a high-quality education rooted in Christian values. We exist to partner with parents who seek to graduate young men and women who glorify Christ, shape culture, and shine the light of God’s truth in every endeavor of life. MLCA seeks to develop character, Integrity, and maturity, which is the development of knowledge, understanding, and wisdom. God designed this process to yield strong character, good habits, academic proficiency, and faithfulness. We focus on expanding and maximizing each student’s potential and are committed to an educational process that challenges each student, but emphasizes the development of tools, arts, proficiency, and skills.

Classification: Full-time 12-month Exempt/Salary

Reports to: Director of School

Committee Liaison to: the Finance, Operations and Maintenance Committee and the Fundraising and Marketing Committee

Supervises: Bookkeeper, Marketing Coordinator, Janitor and Grounds Maintenance

Salary Range: $75-$85K

Job Summary: Reporting to the School Director, the Business Manager is a senior, school-based leadership role that oversees all finance and operations functions necessary to run a high-performing school. This includes accounting, compliance, human resources, marketing, fundraising and facilities. The Business Manager serves as a key member of the school’s Leadership Team, ensures that the school’s operations meet high standards of operational excellence, and enables instructional leaders and staff to focus on driving strong student achievement outcomes.

Qualifications:

• Required: Bachelor’s degree in accounting with at least ten years of recent accounting experience to include HR and supervisory experience.
• Preferred: Master’s degree, CPA, facilities, marketing and fundraising experience.
• Accepts and supports the school’s statement of faith and agrees to adhere to the lifestyle agreement.
• Demonstrated financial reporting, management and leadership skills.
• Computer experience on various software systems including QuickBooks. Skilled with Microsoft Office Suite software – Word, PowerPoint and Excel.

Knowledge, skills and abilities:

• Strong knowledge of accounting, compliance, human resources, marketing, fundraising and facilities.
• Ability to research laws, regulations and generally accepted accounting principles to ensure compliance.
• Team player with strong interpersonal and relationship building skills along with the ability to work together with volunteers on committees for the purpose of presenting and explaining financial reports, policies and compliance.
• Ability to lead and influence, holds oneself and others accountable to upholding high standards of operational excellence.
• Ability to maintain the highest level of confidentiality in all matters related to the school, its employees, students and families.
• Excellent organizational, verbal, and written communication skills. Excellent attention to detail.

Areas of Responsibility:

Accounting:

· Reviews Accounts Payable, Accounts Receivable and Payroll tasks completed by Bookkeeper.

· Completes bank reconciliation.

· Reconciles QuickBooks AR to subledger in Sycamore.

· Analyzes monthly financial reports.

· Presents financial reports to the Finance, Operations and Maintenance Committee and provides answers to their inquiries.

· Prepares annual budget in coordination with the Director of School and presents it to the Finance, Operations and Maintenance Committee and the Board of Directors.

· Maintains relationship with bank.

· Researches and implements cost savings.

Compliance:

· Ensures payroll tax returns and year end and annual reporting is completed accurately and timely.

· Ensures unclaimed property is tracked and reported properly.

· Works with external CPA firm to ensure IRS Form 990 is completed accurately and timely.

· Ensures internal controls are in place and are followed.

· Coordinates the renewal of the corporate insurance policies.

Human Resources:

· Maintains HR files as required by laws and regulations.

· Prepares worker agreements in coordination with the Director of School.

· Facilitates onboarding of all new employees.

· Performs background and reference checks.

· Works with health insurance broker, 401k Plan Administrator and Financial Advisor to manage employee benefits.

· Communicates benefits to employees and assists employees in enrolling in benefits.

· Schedules and coordinates benefit meetings for employees.

· Maintains employee handbook ensuring its compliance with laws and regulations. Implements policies as outlined in the employee handbook.

Marketing:

· Supports the Marketing Coordinator in all marketing efforts.

· Ensures that all marketing conforms to laws and regulations.

· Ensures coordination between marketing and fundraising tasks.

Fundraising:

· Records all donations into donation software and reconciles to QuickBooks.

· Assists the Fundraising and Marketing Committee with reports and other information as needed.

· Manages the School Fall Auction and the Athletic Spring Auction and fundraiser.

· Oversees the collection of funds and reporting of such at auctions and fundraisers.

Facilities:

• Establishes and maintains a purchasing process in which clear systems are in place to request items, place orders, and track delivery, ensuring cost savings, proper payment and recording of expense.
• Manages the school’s supply and asset inventory.

· Sets up and maintains electronic form of communication to address facility needs.

· Ensure cleanliness and proper repair of facilities.

· Assigns repairs to employees or contractor.

· Maintains facility contracts ensuring cost savings and efficiencies.

· Prepares a long-term facilities plan in coordination with the Director of School.

Other Duties as Assigned by the Director of School

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Education:

• Bachelor's (Required)

Experience:

• Budgeting: 3 years (Preferred)
• Accounting: 5 years (Preferred)
• Human Resources: 3 years (Preferred)
• ministry: 2 years (Preferred)

Ability to Relocate:

• Moses Lake, WA 98837: Relocate before starting work (Required)

Work Location: In person