Accounting Tech I/II

Looking for a chance to use your accounting skills in a collaborative work environment? Enjoy teaming with passionate and professional co-workers to make our community a more vital place to live and work? Then join the Mother Lode Job Training Team. We have excellent opportunities for advancement as well as generous insurance, retirement (both are CalPers), fully paid dental for employees and their dependents, and an extensive holiday and time off package (5 weeks of PTO annually to start with a cash out option).

CLOSE DATE: The Application process closes May 28, 2024, or sooner if the right candidate is identified, so apply early.

INTERVIEWS: The most highly qualified applicants will be invited for an interview at the Sonora office on June 11th, but an ad hoc interview can be scheduled and expedited if the right candidate is identified.

HOME OFFICE: Mother Lode Job Training, 197 Mono Way, Suite B, Sonora, CA 95370

SALARY RANGE: $23.31 – 31.24 an hour, paid every other Friday. ($48,485 - $64,979 Annually).

FLSA STATUS: This is a Non-Exempt Position reporting to Fiscal Manager (FM) and Accountant II (Acct-II). This position is not currently eligible as a remote position.

WORK HOURS: Flexible schedule of 8 hours between 8:00 a.m. to 5:00 p.m., Monday through Friday. Subject to change, as required to meet the needs of the Agency. Must be willing to work overtime and/or alternate schedule when required. Infrequently, may be called in during non-business hours to assist with Audits.

HOW TO APPLY: The full application process is run through INDEED.COM. INDEED administers a skills test for all candidates and this must be completed along with a resume to be considered for an interview. Letters of reference will be requested for those interviewed. No phone calls please.

FOR MORE INFORMATION AND THE FULL JOB DESCRIPTION: Visit https://www.mljt.org/join-our-team. MLJT is an Equal Opportunity Employer under Title VII of the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972 (Public Law 92-261). Auxiliary aids and services are available upon request to individuals with disabilities. CRS 711

General Description:

Under general supervision of the Fiscal Manager, performs a variety of professional and technical duties in support of accounting functions and employee benefits administration of Mother Lode Job Training (MLJT); prepares, processes and maintains accounting records; functional areas of responsibility include accounts payable, accounts receivable and payroll; prepares financial transactions and maintains a variety of accounting files and records in accordance with generally accepted accounting principles; and performs related duties as assigned.

Class Characteristics:

Accounting Technician I is designated as confidential and is the entry level position in this technical accounting series and incumbents are responsible for performing technical duties in the preparation, administration, and maintenance of Agency accounts payable, accounts receivable, payroll and other accounting transactions and records, ensuring that these functions are carried out in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices.

Accounting TechnicianII is designated as confidential and is the journey level in this accounting series. Incumbents are responsible for performing duties in the preparation, administration, and maintenance of MLJT accounts payable, accounts receivable, payroll and other accounting transactions and records, ensuring that these functions are carried out in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices. The Accounting Technician II performs all the duties of the level I when vacant.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The below list is intended to describe the general nature and level of work being performed by employees of this classification. They are not to be construed as an exhaustive list of all job duties.

Accounting Technician I (Confidential)

· Performs a variety of technical accounting support and administrative duties in the preparation, processing and maintenance of accounting records; areas of responsibility include accounts payable, accounts receivable and payroll.

· Performs payroll, accounts receivable and accounts payable tasks as required for coverage of departmental functions.

· Processes invoices for payment in accordance with MLJT policies and procedures; maintains files, pay requests and related documents; reviews accounts payable payment documentation and supporting materials to be complete and accurate; reviews and processes check requests; researches and resolves accounts payable problems and unusual situations.

· Prepares billing for specialized service areas including rent, COBRA, lease agreements, and services rendered; ensures that the invoicing practice is consistent with program requirements.

· Performs all duties in support of payroll operations; processes personnel action forms and enters maintenance changes such as direct deposit, tax withholdings, and deductions into the payroll system; ensures timecards submitted are accurate and contacts appropriate timekeeping staff to rectify errors; generates and distributes payroll related reports; prepares and reconciles payroll report entries.

· Assists with the storage and archiving of accounting records in accordance with established records retention schedules.

· Participates in training programs.

· Regular attendance and punctuality, and adherence to prescribed work schedule.

· Establishes and maintains cooperative working relationships with co-workers, outside agencies, contractors, and the public.

· Performs related duties as assigned.

Accounting Technician II (Confidential)

· Maintains and reviews fixed asset accounts; prepares journal entries for the acquisition and disposal of fixed assets; determines appropriate schedules and calculates and prepares journal entries for fixed asset depreciation; reconciles fixed assets to accounting records monthly.

· Maintains and reconciles a variety of ledger accounts; examines all accounting transactions to ensure accuracy and corrects financial records as necessary.

· Assists in monitoring various accounts, verifying availability of funds and classification of expenditures; researches and analyzes transitions to resolve problems and to provide information to management.

· Prepares a variety of financial documents and reports for internal and external purposes.

· Participates in developing accounts payable and other similar procedures; prepares month end journal entries and assigned account reconciliations and reconciles weekly processes.

· Recommends changes in accounting and auditing systems, policies, and procedures.

· Reviews and evaluates regulations, internal controls, grants, and administrative policies for guidelines in performing accounting and fiscal operations.

· Prepares original and adjusting journal entries; performs reconciliations of general ledger, journal, subsidiary accounts, invoices and other accounting transaction reports; supporting schedules and reports for financial statements.

· Assists in the preparation of the labor budget, financial calculations and compiling annual financial reports, supporting schedules, and working papers.

· Prepares spreadsheets and other accounting data for management and the annual audit.

· Prepares and processes purchase orders in a backup capacity.

Qualification Requirements (Applies to both positions):

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Principles, practices and terminology of cash receipting, purchasing, accounts payable processing and related financial transactions; principles and practices of customer service; practices and procedures of governmental budgeting and accounting; methods, practices, documents and terminology used in processing accounting transactions and in financial record keeping; fundamental accounting and internal control policies and procedures; general, fund and governmental accounting, including financial statement preparation and methods of financial control and reporting; budgeting principles and terminology; government and professional accounting standards; auditing principles and practices; operations and uses of standard spreadsheet software; standard office practices and procedures; and principles and practices of sound business communication

Perform varying levels of technical to complex accounting work in preparation, maintenance, and review of financial records, accounts and reports depending on level. Operate a computer and spreadsheet software; verify the accuracy of financial data and information; organize and set priorities; make sound independent judgments within established guidelines; make calculations and tabulations and review fiscal and related documents accurately and rapidly; follow and apply written and oral instructions; communicate effectively, orally and in writing; prepare clear and accurate financial records and reports; handle tactfully and effectively sensitive customer relations situations and defuse situations that are highly volatile; establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of experience and education that would likely provide the required knowledge, skills and abilities may be qualifying as determined solely by the Agency. A typical way to obtain the knowledge, skills and abilities would be:

For Accounting Technician I (Education/Certification):

· College level coursework in accounting, business administration or bookkeeping is desirable.

· At least one year of responsible accounting experience including responsibilities in a variety of accounting functions, or the equivalent in education and experience. Experience processing payroll is desirable.

For Accounting Technician II (Education/Certification):

In addition to the qualifications above, Accounting Technician II has:

· Associate degree from an accredited college or university in Business Administration or Accounting is desirable.

· Two years of professional level accounting/auditing experience. Experience with non-profit or governmental accounting is desirable. Two years of increasingly responsible accounting experience similar to an Accounting Technician I for Mother Lode Job Training.

· Two years of accounting experience can be substituted for an Associate Degree so a total of four years of accounting experience would be required for this position.

Additional Requirements (Applies to both positions):

Must possess a valid California driver’s license, have a satisfactory driving record, and show proof of an insured vehicle.

Ability to read, analyze, and interpret common documents and instructions. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to develop and document simple processes and procedures.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, percent and decimals. Ability to calculate figures and amounts such as discounts, interest, and proportions.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Intermediate skills in Word, Outlook, and use of Internet and basic skills in PowerPoint, databases and Excel. Preferred typing speed is a minimum of 45 wpm. Strong skills in 10 key with high accuracy.

18 years of age.

Must be eligible to work in the United States.

Work Environment (Applies to both positions):

The requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The majority of the job activities are performed indoors in a typical office setting in a temperature-controlled environment with temperatures occasionally too warm or too cold, and lighting conditions typical of an office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent operation of a data entry device; repetitive motion; sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing stairs; occasional driving.

Frequently 5 pounds or less; occasionally 5 to 30 pounds.

Constant good overall vision and reading/ close-up work; frequent color perception and use of eye/hand coordination; occasional use on the telephone, talking in person.

Normal dexterity with frequent writing, keyboarding and repetitive motion.

Employee will encounter moderate levels of stress. The inability to cope with a stressful work environment does not constitute a protected disability. While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks accurately; and interact with MLJT staff and others encountered in the course of work. Employee will utilize frequent decision making and concentration and public contact.

The noise level is quiet to moderate, and typically the environment is an office setting or meeting environment.

Job Type: Full-time

Pay: $48,485.00 - $64,979.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Do you have experience with Non-Profit Restricted or Government Accounting?

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 1 year (Required)

Work Location: In person

Salary : $48,485 - $64,979