What are the responsibilities and job description for the Accounting Specialist position at MP RPO?
JOB SUMMARY:
The Chief Deputy Clerk Treasurer (Accounting Specialist) assists the Clerk Treasurer/HR Director in maintaining all financial records and reporting, including employee benefit administration and billing. This description outlines the essential duties and responsibilities of the position. Employees may be assigned other related tasks as needed. Reasonable accommodations may be made for individuals with disabilities.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Account Reconciliation: Manage general, Riverboat, payroll, and GRC TIF accounts for the City, as well as electric, water, and sewer accounts for Utilities.
- Sales Tax Reports: Maintain monthly City sales tax reports.
- Claims and Purchase Orders: Oversee and review all claim vouchers and purchase orders (Accounts Payable) for submission to the Board of Works for approval.
- Reporting: Prepare and distribute fund reports, appropriation reports, Riverboat project reports, and voucher transactions to relevant parties.
- Manual Entries Review: Review manual entries in Key-Fund for payroll EFTs, City sales tax, utility sales tax, and monthly transfers.
- Check Register Reconciliation: Reconcile all check registers with Key-Fund and close out each month.
- Annual Financial Report: Prepare the State Board of Accounts annual financial report.
- Bond Documentation: Prepare all bond documents, provide necessary information to financial professionals and the Clerk Treasurer, upload documents to Gateway, and manage bond payments per amortization schedules.
- Budget Preparation: Collaborate with the Clerk Treasurer and other City administrators to prepare departmental budgets and review reports for the State Board of Accounts.
- Audit Lead: Act as the primary contact during State Board of Accounts audits and reviews.
- Office Operations: Assist the Clerk Treasurer as needed and oversee general office operations.
- Meeting Attendance: Attend Council/BOW meetings and prepare minutes if the Clerk Treasurer is unavailable. Provide backup support for the Deputy Clerk in payroll and front desk duties.
OUR IDEAL CANDIDATE HAS:
- Education: High School Diploma required. Associates Degree in Accounting or a related field is a plus.
- Certifications: Indiana Notary certification preferred, not required.
- Experience: Experience in Accounting operations required. Experience with bank reconciliations, data entry, balancing accounts, and budgeting is highly preferred. Experience with Keystone (Key-Fund) accounting software preferred or recent experience with some accounting software and modern office technology.
- Knowledge/Skills: Strong written and verbal communication and time management skills.
- Age Requirement/Physical Requirement: Must be 18 years old and possess a valid driver's license with a satisfactory driving record. The position involves standing, walking, bending, sitting, along with repetitive movements such as writing and typing.
ABOUT OUR CLIENT:
MP's client provides equal employment opportunities to all employees and applicants. They desire to recruit the best-qualified candidates for employment with the City. Our Client provides work life balance, a great team culture, and competitive benefits! By joining our team, you are joining a team for the city and for the people who live here.
ADDITIONAL INFORMATION:
- Compensation: $55,000 - $60,000 per year based on experience, education, and more!
- Competitive Benefits!!
- Onsite position: Greendale, IN 47025
- Opportunities to grow!
Salary : $55,000 - $60,000
