Office Assistant

Mueser Rutledge Consulting Engineers (MRCE) is seeking part time Office Assistant.

POSITION SUMMARY:

The Office Assistant assists with file management and maintenance as well as scanning paper documents and arranging for file warehousing or destruction. You will organize paperwork according to an efficient filing system and digitize documents. The Office Assistant will also assist with general filing, general office support, and other duties as assigned. This position reports to the Director of Finance.

ESSENTIAL FUNCTIONS:

File Management:
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• Reviewing paper files (for example, of closed projects) and advising Director of Finance of any issues.
• Scanning of paper files, boxing and arranging for warehousing or destruction of paper files.
• Locate missing paper or electronic files as needed
• Shred documents (on request)
• Maintaining electronic warehouse index.
• Maintain electronic files and accurate file list database
• Data entry – such as maintaining log records (for example, construction site “boring” logs

Office Support Services:
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• Refrigerator clean out (monthly)
• Dishwasher operations (2x weekly)
• Update warehouse list.
• Arrange conference rooms, as requested by reception/staff
• Support assembly of mailings (statements, announcements, cards, etc.)
• Provide mail room assistance as needed
• Stand-in as reception/operator as needed
• Assist with special projects as needed.

COMPETENCIES:

• Client Focus (both internal and external clients): Makes clients the top priority while effectively managing client expectations; listens carefully to client needs and recommends appropriate services in response; keeps client informed and follows up to ensure client satisfaction.
• Interpersonal Skills: Building constructive working relationships characterized by a high level of cooperation and mutual respect; communicating respectfully and listening to others while making an attempt to understand alternative viewpoints.
• Quality of work & attention to detail: Delivers error-free work that fulfills the requirements of the assignment.
• Organization & Productivity: Efficiently uses time; plans and prioritizes work effectively; completes assignments on schedule; seeks to assist in areas outside of standard scope of responsibility; gets things done.
• Ethics and Compliance: Acts with honesty and integrity at all times. Conducts Firm business in full compliance with both the letter and spirit of the law.
• Contributes Constructively: Provides helpful, relevant, and original ideas that result in improvements to work and deliverables. Challenges the status quo.

Job Type: Part-time

Pay: $15.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Work Location:

• One location

Work Remotely:

• No