Job Posting for Admin Asst - Counseling Office at MSAD 75 / RSU 75
HOURS: 7:00am - 3:30pm = 8 hour work days, School Year position (mid-August through mid-to-late June, pending the last day of the school year).
ESSENTIAL FUNCTIONS:
Prepare letters, reports and other forms of correspondence.
Manage student records in the Infinite Campus database. Maintain student records as required, including, but not limited to, student registrations and/or transfer of records between schools.
Assist families with district enrollment and/or transfer process and paperwork.
Assist Counseling Office with respective tasks as needed, including helping students to access the Counseling Office.
Support Special Education Coordinator with administrative tasks, as needed.
Manage Section 504 Plans, including assisting with scheduling meetings, updating student files, and communicating plans to teachers.
Place and receive telephone calls and record messages; manage the school-wide intercom and public-address system.
Organize and message Daily Announcements for students and families.
Manage school-wide calendars, including scheduling building use for the school, district, and community.
Update school website and manage school social media accounts.
Coordinate, prepare and assist with all school-wide and student mailings.
Update office forms as needed.
Assist and cover for office colleagues during absences as needed.
Welcome visitors and volunteers.
Maintain a professional, confidential and friendly manner to the MAMS community.
Other duties as assigned.
REQUIREMENTS:
High School diploma or GED.
Excellent knowledge and experience with Microsoft Office programs, including Google Docs.
Preferred knowledge of Infinite Campus.
An aptitude to quickly learn new computer systems as needed including Aesop, EA or IVEE.
Excellent organizational skills.
Ability to work independently.
Strong customer service and interpersonal communication skills.
Ability to work independently and multi-task with a high attention to detail.
Flexible and enthusiastic learner.
Maine Department of Education Criminal History Record Check or ability to obtain.
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