Human Resources Generalist

About MSBA
The Massachusetts School Building Authority (MSBA) seeks qualified candidates with experience and backgrounds in construction management for the position of Project Manager 2- Construction Administration. The MSBA is a quasi-independent state government authority that partners with Massachusetts Communities to support the design, and construction of educationally- appropriate, flexible, sustainable, and cost-effective public-school facilities. The MSBA is looking for exceptional candidates to contribute to a stellar MSBA team.  Our goal is to attract and retain remarkably talented candidates to join our agency. The MSBA offer paid time off, up to 12 paid holidays annually, a host of benefits and hybrid telecommute work option. If interested, you are encouraged to apply.

POSITION SUMMARY

The HR Generalist is a junior level role responsible for supporting and coordination of the day-to-day HR operations and managing designated tasks or projects within the HR department. Responsibilities include but are not limited to, daily administrative operations, recruitment, reporting, training, benefits coordination, and HR communications.

ESSENTIAL FUCNTIONS AND RESPONSIBLITIES 

Recruitment

Facilitates and implements aspects of the recruitment process.

• Assists with job posting and advertisement processes.

• Maintains accurate records of active job openings and received applications; manages internal and external job postings. Reviews applications for entry-level and non-exempt positions; Screens applications and selects qualified candidates.

• Schedules interviews; oversees preparation of interview questions and other hiring and selection materials.

• Assist in the collection and compilation of HR metrics, to analyze data and statistics for trends and patterns with attention to recruitment, hiring practices, motivation, turnover, and compliance with employment laws and regulations.

• Collaborate with HR team to identify and implement efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.

• Collaborates with the hiring manager and/or other human resource staff during the offer process, start dates, and other pertinent details.

• Ensures compliance with federal, state, and local employment laws and regulations, and company policies.

• Attends and participates in college job fairs and recruiting sessions.

Training Coordination

Coordinate, facilitate, and deliver training programs for all staff.

• Plans, organizes, and effectively conducts employee training on various skill, policy, and compliance areas.

• Assist in researching and identifying areas in which training is required and/or beneficial. May assist in the designs and/or drafts of training plan.

• Coordinate with Director of Human Resources and or outside consultants/vendors and training providers to deliver training.

• Organizes and coordinates training sessions; reserves space for training, ensures that audiovisual equipment is available and operating, distributes materials such as handouts and quizzes, and handles other similar details and tasks.

• Maintains records of attendance and successful completion of training. Assist in evaluation and recommend modification to existing or proposed programs; suggest and implement suitable changes.

• Develops or assists with development of and maintains a company-wide training calendar; tracks required initial and refresher training schedules.

• Administers, scores, and logs results of qualification, learning assessment, and retention tests; arranges retraining or other appropriate action for insufficient scores.

• Develop and implement online training survey for each training. Analyze and report results to the Director of Human Resources.

• Facilitates delivery of training by reserving and setting up needed audiovisual equipment and training rooms; scheduling training times with attendees; preparing and distributing training aids such as handouts; and performing other related tasks.

HR Administration

• Provide administrative support to the HR department including but not limited to calendar management, coordinating meetings and events, HR office file maintenance.

• Provide front desk coverage when necessary.

• Produce monthly newsletter

• Draft and issues all staff announcements, notices, flyers.

• Design, monitor and update HR SharePoint page frequently

• Performs other related duties, as required.

Education and Experience:

• Bachelor’s degree in human resources or related field, or five years of equivalent work experience, required.

• Three years related office-based administrative work experience; Three years of progressive HR knowledge and experience preferred.

Required Skills/Abilities:

• Demonstrated excellent written and verbal communication skills.

• Demonstrated knowledge of HR employment laws, practices and policies.

• Demonstrated excellent organizational skills and attention to detail.

• Ability and willingness to proactively research and/or solve issues.

• Strong presentation skills.

• Adept with a variety of multimedia training platforms and methods.

• Ability to coordinate and support the implementation of effective trainings.

• Demonstrated proficiency with Microsoft Office 365 and related program software.

• Exceptional time management, prioritization skills, and an ability to be flexible in reprioritizing. Able to handle multiple tasks/projects concurrently

• Exhibit a ‘can-do’ attitude and flexible work style approach, including patience and flexibility to meet demands of a changing schedule. Strong interpersonal skills.

• At least 3 years managing all phases of the recruitment and hiring process highly preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift 15 pounds at a times.

This job description is intended to be general and will evolve over time.  The description is subject to periodic updating.  At management’s discretion, the employee may be assigned different or additional duties from time to time.

Job Type: Full-time

Pay: $54,845.00 - $65,814.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift