Corporate Receptionist/Accounting Support

• Collect and manage incoming mail, including: sorting, scanning, and distributing, applying postage and delivering mail to post office as needed.
• Address phone inquiries and effectively handle or redirect customer complaints to the appropriate departments.
• Welcome and screen visitors, vendors, delivery personnel, and employees to maintain office security.
• Assist in coordinating various events and printing tickets for external sales organizations.
• Process shipping tickets and labels/packages using QuickBooks for Wisconsin Park and Rec program.
• Create invoices for ticket sales in QuickBooks, including WI Parks & Rec, hotel ticket purchases, and other organizations.
• Manage mailing and invoicing of wristbands or tickets to customer groups and external sales organizations.
• Receive and manage Group Sales calls, bookings, and reservations using dedicated software.
• Collaborate with concessions vendors to establish Group Food schedules.
• Notify relevant personnel about incoming groups and coordinate their needs.
• Handle outgoing mail, including applying postage and delivering to the post office.
• Manage package shipping and tracking using various applications.
• Assist with light accounting tasks, such as data entry and reconciliations.
• Complete the Quarterly Employee Wage and Hour report for Work Opportunity credit.
• Organize and file documents as needed, including paid bills and customer injury suits.
• Provide support to other administrative team members when required.
• Other duties as assigned.

• Prepare Payroll punch reports and sort payroll checks for distribution.
• Organize and compile receipts for accounting purposes.
• Assist the Park accountant in reconciling bank receipts and accounting records.
• Oversee money recycler operations, including counting money bags, preparing summaries, and deposits.

• Manage lost and found items, ensuring proper verification and shipping to customers.
• Update lost and found information online.

• Assist in maintaining a clean office environment by ensuring garbage and recycling are properly managed, items are properly organized, floors are clean and surfaces are wiped down. 

• Trustworthy, reliable, and punctual with a strong work ethic.
• Exceptional communication and interpersonal skills.
• Proficient in using office software applications, including QuickBooks.
• Strong organizational skills and attention to detail.
• Ability to handle various tasks simultaneously and adapt to changing priorities.
• Previous experience in a receptionist or accounting support role is preferred.

Salary : $16 - $18