Licensing Coordinator

JOB TITLE: Licensing Coordinator
GAMING LICENSE REQUIRED: Class III A
GRADE: N15 / $32.87
STATUS: Hourly, Non-Exempt
JOB CODE: 200631
POSITION REPORTS TO: Director of Finance

JOB SUMMARY:
The Licensing Coordinator provides support for the maintenance, organization and tracking of vendors licensing status for Muckleshoot Casino Resort. The Licensing Coordinator works collaboratively with vendors, managers, and the Tribal Gaming Agency to ensure internal guest satisfaction and adhere to regulatory, internal control, and best practices. The Licensing Coordinator executes and maintains licensing status files, while maintaining the highest level of internal control and ethical responsibility.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description may be amended, at any time
1. Practice, support and promote the Vision and Mission Statements and Core Values of the Muckleshoot Casino Resort (MCR).
2. Assist in the maintenance and organization of electronic and physical files.
3. Establish and utilize network to identify and confirm Tribal owned entities.
4. Onboarding new vendors, including communication of processes and procedures related to licensing, furnishing necessary forms.
5. Coordinate vendor licensing issues with Tribal Gaming Agency (TGA).
6. Ensure license compliance of vendors through weekly and quarterly reviews.
7. Manage all license renewal submissions prior to expiration.
8. Timely and effective communication with licensees on relevant business needs related to licensing.
9. Provides regular updates/reporting to management and internal stakeholders (as necessary) about the status of licensees.
10. Record and maintain licensing and identification information of vendors within the accounting enterprise resource planning (ERP) system.
11. Record and maintain records in procurement system, including facilitating vendor enrollment in supplier bid.
12. Record and maintain identification and verification of Tribally and Minority owned status.
13. Coordinate with Contract Administrator and Strategic Sourcing Manager the licensing status of all relevant vendors.
14. Assist in keeping contact information current in both accounting and supplier tracking software.
15. Maintain the highest level of integrity in vendor interactions.
16. Create, maintain, and facilitate a positive and safe work environment; promote positive team member relations and reports issues to appropriate personnel.
17. Smile. Engage guests, team members and vendors with a professional and friendly demeanor.
18. Performs other duties as assigned.

EDUCATION, EXPERIENCE, AND TRAINING FOR POSITION (required/preferred):

• Associate degree in Business Administration or related field required.
• Previous experience in database management preferred.
• Working knowledge of tribal sovereignty and Office of Tribal Affairs (OTA) requirements preferred.

SPECIFIC SKILLS/KNOWLEDGE/ ABILITIES REQUIRED FOR POSITION:

• Demonstrate advanced Excel and 10-key skills.
• Demonstrate strong math skills and advanced computer literacy using Microsoft Office Suite applications.
• Demonstrate strong and effective communication skills both orally and in writing. Read, write, and speak English fluently.

JOB DEMANDS
PHYSICAL
The physical demands described here are representative of those that must be met by a team member to successfully perform essential functions of this job. Shift work, holidays, weekends, or nights may be assigned.
Ability to maneuver in all areas of casino, ascent/descent from stairs, frequent standing, walking, sitting, reaching, stooping, kneeling, or crouching, and/or prolonged periods of time focusing on tasks. Ability to lift at least 25 lbs. May occasionally need to lift/ move, push or pull up material or boxes necessary to the job functions, with or without assistance.
Specific vision ability includes close vision, distance vision, color vision, peripheral vision, and depth perception. Visual acuity to discern and examine text, graphics, color, and symmetry. Speech to communicate clearly, express ideas and convey information in an understandable manner. Ability to hear for listening comprehension and to understand ideas presented through spoken words and sentences. Manual dexterity to operate office or required equipment and examine or update documents, records, data, instructions, logs, and files.
MENTAL
Social perceptiveness to assess and understand other's reactions and behavior. Critical thinking to use logic and reasoning, reach conclusions/solutions. Comprehension in assessing, analyzing, and processing alpha, numeric, and visual data and completing required tasks or documents accurately. Ability to tolerate stress and conduct tasks under critical deadlines. Ability to concentrate on task over a period of time without being distracted.

WORK ENVIRONMENT The work environment characteristics described here are representative of those a team member encounters while performing functions of his/her job and in areas monitored by security or surveillance cameras. Work in casino operations and/or internal or external environments occasionally. Exposure to secondhand smoke, moderate to high noise level, bright lights, fluctuating temperatures/weather conditions.

• This list of minimum essential functions is illustrative of the minimums ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed as the maximum expectation, nor does it necessarily list all possible duties that may be assigned.
• Success in this position will require ongoing knowledge and application of Company driven performance indicators that include but are not limited to interpersonal and communication skills, change leadership and teamwork, guest service and satisfaction, attendance and punctuality, integrity, and dependability.
• All duties shall be performed in accordance with Muckleshoot Casino Resort's policies & procedures, internal control standards, and organizational objectives.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions