What are the responsibilities and job description for the HR Employment Coordinator position at Muskegon Community College?
Muskegon Community College, an associate degree-granting institution of higher education, is a center for lifelong learning which provides persons the opportunity to attain their educational goals by offering programs that respond to individual, community, and global needs.
This individual will assist in administering the recruiting and retention for assigned areas to successfully convert candidates to employees who are aligned with our mission of equity and excellence, provide student success, and build communities. Also assists in managing the employee retention and record retention process through onboarding, orientation, performance measures, stay initiatives and training. Administers performance management system. Assists with retention programs, benefits administration and HR support, department initiatives and interpretation of HR policies as well as procedures, to ensure compliance with Federal, State and Company standards. May also provide formal training, as needed. The Human Resources department is fast paced, team oriented and passionate about our mission. The successful person in this position will be a proactive contributor and problem solver, and demonstrate personal leadership towards achieving our mission, and objectives.
FIRST REVIEW: September 6, 2022
OPEN UNTIL FILLED
BUDGETED SALARY: $44,000-$55,000
Required Skills
Qualifications:
- Bachelor’s degree required with a minimum of 1 year Human Resources experience; PHR or SPHR a plus.
- Experience with professional level recruitment preferred.
- Experience with talent acquisition and a focus on recruiting diverse candidates.
- Understanding of employee relations, benefits administration, performance management, policy setting, recruitment and applicable Federal & State employment laws.
- Ability to work both independently and as part of a team.
- Good organizational skills and the ability to effectively manage many tasks simultaneously.
- Strong communication skills including interpersonal, presentation, written, and spoken.
- Strong collaborative, interpersonal and conflict management skills.
- Intermediate technology skills including using Microsoft Office Word & Excel and experience utilizing HRIS applications (i.e. Colleague or Banner, etc.) and ATS (SilkRoad) is preferred.
- Demonstrated ability to solve problems based on sound reasoning and sensible decisions even when dealing with emotional topics. Ability to identify, gather and analyze data and resolves problems in a timely manner.
- Manages difficult or emotional customer and employee situations; responds promptly to needs; solicits feedback to improve service; and meets commitments.
- Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes an inclusive, welcoming environment free from harassment.
- Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
- Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
- Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
- Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
- Ability to maintain confidentiality of sensitive information.
- Represents the college professionally at all times through care delivered and/or services provided.
- Promote the college through participation in community and professional organizations.
- Participate proactively in improving performance at the organizational, departmental and individual levels.
- Share expertise with co-workers both formally and informally.
Essential Functions:
- Assists in managing the talent acquisition process including: maintaining accurate and current job descriptions, job postings, application and resume review, candidate screenings and initiation of required pre-employment screenings.
- Lead and/or participate in the interview and selection process for new hires and promotions.
- Write and place job advertising in various media; evaluate talent acquisition needs and proactively identify new methods to seek out top talent.
- Administer Applicant Tracking System (ATS)/Performance Management. Create communications and run reports out of the system.
- Provide supervisor coaching and training as needed.
- Responsible for performing and analyzing reports as it relates to our talent acquisition measures. They include but are not limited to openings, and diversity recruitment evaluation.
- Confers with management and supervisors to identify position needs, job specifications, job duties, qualifications, and skills; writes job descriptions or reviews and edits job descriptions written by others.
- Develops and maintains network of contacts to help identify and source qualified candidates; utilizes online recruiting sources to identify and recruit candidates; develops and maintains contacts with schools, alumni groups, and other public organizations to find and attract applicants. Participates in job fairs and makes public presentations, regarding the college and opportunities. Institutes best practices for proactive needs (Job fairs, Vets Initiatives, Diversity Initiates, source best practices).
- Perform a variety of activities, communication & outreach including but not limited to: candidate correspondence, website management, posting external advertising, participation in career fairs, and invoice processing.
- Continuously improves and facilitates new employee onboarding/orientation for designated new staff and faculty including new hire paperwork.
- Arrange the hiring of temporary staff in accordance with policies, federal regulations and best practices. Serve as primary liaison between temporary services.
- Build effective working relationships across the college, and a solid business acumen for the institutional operations.
- Maintain policies, procedures, and programs relating to human resources, and ensures alignment to the needs of the college. Promotes a positive work environment ensuring fair and consistent administration of policies and practices.
- Partner with the HR team members to support the daily and ongoing needs of the college may include representing the team and front desk support.
- Manage specific projects as determined and participate in functional and cross-functional initiatives.
- Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements; employment records, conducting investigations; maintaining records; representing the college at hearings.
- Develops and maintains Human Resources related KPI's and Metrics, as well as complete periodic reports and summaries. Provide comprehensive data-driven insights, analysis, and recommendations to the HR team leadership.
- Develops, or assists in developing, and delivering communication plans to the organization.
- Drive retention including reward and recognition initiatives.
- Other duties as assigned or necessary.
Physical, Mental, and Environment Requirements Include:
Mental Demands:
Detailed Work Student Contact Faculty Contact
Deadline oriented Problem Situations Emergency Situations
Multiple Priorities & Demands On-call Availability Confidentiality
Continual Interruptions Working Alone Working with Others
Physical Demands:
Standing & Walking Sitting
Reclining Carrying
Lifting up to 10 lbs. Up to 25 lbs. Up to 50 lbs. 80 lbs.
Pushing, Pulling, Twisting, Bending Climb or Balance
Stoop, Kneel, Crouch, or Crawl Squatting
Handle or Feel Reach with Hands and Arms
- Talking or hearing Tasting/Smelling
- Working Overhead Speak in English via Phone or In Person
- Close, Distance, Peripheral, and Color Vision along with Depth Perceptions
- Ability to Adjust and Focus
Work Environment:
- Exposure to wet, humid conditions (non-weather), fumes or airborne particles, toxic or caustic chemicals; extreme heat/cold; and moderate to loud noise levels.
- Normal Office environment with little, if, any, discomfort due to heat, dust, noise and the like. Ability to travel to all campus locations required.
Required Experience
Salary : $44,000 - $55,000
