High School Registrar - Nampa Academy

POSITION: High School Registrar

CATEGORY: Classified

DEPARTMENT: Clerical

LOCATION: High Schools

REPORTS TO: Principal

SUMMARY: Under the supervision of the principal, provide information about the school leading to the enrollment of students and maintenance of student records.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Organize and perform admissions and registration
• Review and compile student admission applications and related documents
• Assist with the collection of all paperwork by responding to specific questions during the form completion process, and follow up on missing forms until file is complete
• Review, compile and update student credentials needed for admissions status and monitor progress of applicants
• Coordinate the preparation and distribution of school publications pertaining to admissions and enrollment
• Assist in all admission special events such as open house, career day, orientations and high school tours, as assigned
• Communicate and cooperate with school guidance counselors to assist students
• Develop and maintain recordkeeping systems and procedures
• Oversee grade and transcript processing
• Coordinate academic information for graduation clearance
• Maintain academic records, verify enrollment, coordinate graduation, and implement applicable student policies in accordance with accreditation standards and federal and state law, administrative rules and Board policy pertaining to privacy
• Compile statistical information and prepare reports
• May monitor academic standing, coordinate probation and suspension actions and administer the dean’s lists
• Resolve problems regarding the management of student records
• May lead, guide and train staff, students, interns and volunteers performing related work
• Advise students, parents and faculty on academic advising procedures, as well as financial aid policies, procedures and eligibility requirements
• Coordinate the grade petition process and respond to inquiries concerning academic performance
• Provide administrative support, which may include scheduling meetings and events, maintaining various office files, initiating and drafting correspondence and other related duties
• Keep immediate supervisor informed of activities and any issues that may arise
• Attend faculty meetings as required
• Assume responsibility for his or her continuing professional growth and development by attendance at in services or trainings
• Seek assistance should emergencies arise
• Represent the school district in a positive manner
• Know and follow school district policy and chain of command
• Perform other duties as assigned
  

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS: To perform job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or GED required
• Previous registrar experience preferred

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of work processing, data bases, spreadsheets, and reports
• Knowledge of admissions, enrollment and student records for an educational organization
• Knowledge of student retention issues, as well as the federal and state law, administrative rules and Board policy regarding student records
• Knowledge of admissions standards
• Ability to gather and analyze statistical data and generate reports
• Knowledge of automated office equipment and efficient office procedures
• Strong telephone skills and ability to communicate effectively
• Works well with students, staff, and the public
• Excellent organizational skills
• Excellent interpersonal and communication skills
• Able to work under pressures and deadlines
• Maintain confidentiality of staff and students

COMMUNICATION SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read, analyze and interpret governmental regulations and legal documents. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions from employees and/or the general public. Ability to communicate in English and Spanish is preferred.

PROBLEM SOLVING SKILLS:

Demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns.

PRODUCTIVITY/EFFICIENCY SKILLS: Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary; organize job functions and work area to be able to effectively complete varied assignments within established time frame.

MATHEMATICAL SKILLS:

Ability to conduct basic math functions, as well as manipulate formulas in spreadsheets.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to define problems collects data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES:

Knowledge of a variety of computer software applications in word processing (Microsoft Office), spreadsheets (Excel), database (Access), presentation software and accounting/financial software.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is continuously required to sit; occasionally walk and stand and reach with hands and arms; occasionally lift and carry up to 20 pounds. Specific vision abilities required by this job includes close vision; very good depth perception; and the ability to communicate through speech.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual’s disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works inside and occasionally meets deadlines with severe time constraints.

TERMS OF EMPLOYMENT: Registrar calendar assignment.

Nampa School District #131 is an equal opportunity employer/educator with an alcohol, drug and tobacco free environment, and does not unlawfully discriminate in employment. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodations to the application and/or interview process should notify a representative of the organization. The information contained in this job posting is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The employment relationship with the District is of an “at will” nature, which means that the Employee may resign at any time and the Employer may discharge the Employee at any time with or without cause.