Attendance Specialist

The job of Attendance Specialist was established for the purpose/s of ensuring accurate attendance accounting within the district; providing general clerical support, information and/or direction; resolving attendance related issues; ensuring compliance with state reporting and documenting requirements; and conveying attendance and discipline-related information to Administrators.

This job reports to Administrator/Supervisor

Essential Functions

• Communicates with students, teachers, parents, district employees, etc. (e.g. courtesy calls to parents, attendance history, parent letters, passes to students, etc.) for the purpose of resolving problems and coordinating activities and processes.

• Maintains confidential and non-confidential documents, files and records (e.g. TSIS updates, field trip rosters, daily absences, disciplinary reports, extended absence reports, in-school attendance, out-of-school suspension, etc.) for the purpose of providing up-to-date reference and audit trail.

• Operates automated student attendance system (e.g. recording data, generating cyclical reports, writing requests for data, etc.) for the purpose of accurate tracking and documentation of student attendance information.

• Prepares written materials (e.g. letters to parents, daily attendance roster, reports, memos, passes, discipline referrals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

• Researches discrepancies of attendance information and/or documentation (e.g. falsified telephone calls or notes; parent inquiries of absence, etc.) for the purpose of ensuring accuracy and compliance with procedures.

• Responds to inquiries of staff, other educational institutions, DuPage County Health Office, the public, parents and/or students for the purpose of providing information and/or direction.

• Supports assigned school personnel (e.g. answer phones, oversee students in office, special committees, etc.) for the purpose of ensuring the efficient operation of the site.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.