Office Administrator

Office Administrator

National Electronic Alloys is an Oakland, NJ-based business that specializes in specialty alloy distribution. We are looking for an Office Administrator to provide administrative and clerical services. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.

Duties include but are not limited to:

Main Responsibilities:

- Mail

o Remove checks to be deposited to the bank and deposit them

o Check freight bills

o Prepare an envelope with all relevant mail to send to our bookkeeper(Lisa)

- Answer Phones

- Print Orders from Sales

- Respond to customers’ requests for paperwork

- Fill Orders

o Make weight adjustments, print packing slips, print certs, print labels, complete bin transfers

o Scrap material and create baby tickets from material remnants

o Prepare if necessary: COC, USMCA, Korean Free Trade Agreement, SLI, SED, AES ITN# filing, Israel Declaration, and China Declaration

o Process credit card payments as needed

o Confirm shipping method with customer (process subject to change)

- Receiving (a few times per week)

o Check paperwork for accuracy

o Receive material, create tickets, and create certs

o Scan mill certs and attach them to ticket records

o Scan all receiving documents and attach them to item receipts

- Conversions/Work Orders (a few times per month)

o Create baby ticket under new size and place it in conversion location until the material is returned from being processed

o Once material has returned, make an inventory adjustment to account for scrap, place the material back into Oakland location, and check certs to see if a new NEA ID# is required

- Consignment and Other Orders (a couple times per month)

o Bill consignees as consignment tickets come in

o Keep up with orders waiting to ship because of transfers, advance transfer, and shipping methods

- Customer/Vendor Returns (a few times per year)

o Prepare RMA and wait for material to be returned

o Process paperwork and prepare credit memo when ready

- Inventory Transfers (once a month)

o Move stock and record dollar amount being transferred

o Scan transfer list and send to transfer location and to Lisa

- Invoicing

o Check orders for errors, add freight charges, and email invoices(as well as any additional documentation required) to customers

o Send out shipping log to sales team

Secondary responsibilities:

- ADP

o Fill out incident reports with ADP and employees for workers comp cases

- Assist bookkeeper with documentation requests

- Filing

- Check attendance

Qualifications:

• High School Diploma or GED and 3-5 years of relevant administrative experience required
• College degree and/or relevant administrative skills certification, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work independently with some oversight and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
• Computer and data entry skills: Microsoft Suite of applications and general office equipment
• NetSuite experience a plus.

National Electronic Alloys is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Oakland, NJ 07436: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

Salary : $26 - $30