Office assistant iii

National Radio Astronomy Observatory

Position Description :

Position Summary

Green Bank Observatory (GBO) enables leading edge research at radio wavelengths by offering telescope, facility and advanced instrumentation access to the astronomy community as well as to other basic and applied research communities.

With radio astronomy as its foundation, the Green Bank Observatory is a world leader in advancing research, innovation, and education.

The Observatory is an exciting and dynamic organization that is pushing the boundaries of our understanding of the universe.

At GBO we are seeking a General Office Assistant to perform a variety of challenging clerical, administrative assignments, and book keeping functions, frequently dealing with complex and confidential information.

The preferred location for the position will be based at the GBO in rural Green Bank West Virginia.

What You Will be Doing :

• Greets and screens visitors, telephone calls, and incoming mail. Uses judgement to handle inquiries which do not require the supervisor's attention.
• Performs Shipping and Receiving duties and outgoing and incoming mail duties as well as warehouse functions.
• Performs miscellaneous office duties, as required. Sends faxes, makes announcements using the internal intercom system, answers the switchboard and maintains copiers and reports usage.
• Responsible for coordinating the use and tracking of work vehicles on and off site. Produces and maintains a log of vehicle use and works with the Plant Maintenance staff to ensure that vehicles are safe and in good driving condition.
• Manages the Accounts Receivable within the GBORS system by receiving payments, issuing receipts, preparing reports, and making bank deposits.

This work also entails the fiscal aging analysis report and preparing and sending of overdue bill notices.

• Reports taxable entries within TaxJar
• Produces primary purchase order receivers for the site, working with the Procurement and Fiscal Departments.
• Reconciles credit cards and all actual receipts to all cash register totals monthly.
• Investigates and resolves invoicing issues. Reports any unresolved disputes to management for resolution.
• Other duties as assigned.

Work Environment

Work is mission driven, team oriented and typically performed in an office setting within a research or development environment.

Who You Are :

• You have a high school diploma or GED or an equivalent combination of education and experience.
• You have three years of related responsible office support experience or an equivalent combination of training and experience.

Competency Summary

• High level of competency in Microsoft software products and web-based systems, Visio and SharePoint.
• Attention to detail is critical
• Highly organized
• Excellent communication skills

Additional Requirements

The selected candidate must also successfully pass a post-offer, pre-employment background check which includes both credit and criminal, as a condition of employment.

The employee may occasionally be required to work outside around construction equipment. The employee may occasionally drive a vehicle, lift and / or move up to 50 pounds.

The employee frequently is required to communicate in person, by electronic mail, and by telephone. Specific vision abilities required by this job include close vision and ability to adjust focus.

Total Rewards :

AUI offers a comprehensive total rewards package for this position, subject to eligibility requirements. We are committed to serving our employees and their families with an extensive and competitive compensation and benefits package that supports our employees overall well-being and career growth.

Compensation

AUI strives to attract and retain dedicated, highly qualified, competent, and motivated employees by offering competitive compensation and recognition for performance.

The starting salary / hourly rate of this position is between $16.00-$17.50 per hour. Factors which may affect starting pay within this range may include;

education, experience, skills, competencies, other qualifications of the successful candidate, as well as internal equity and labor market conditions.

Benefits :

AUIs benefits package addresses the needs of employees and their families with most benefits beginning on the first day of employment.

AUI provides excellent paid time off (13 holidays, annual accrual of up to 24 vacation days and 15 sick days, additional time off for doctor / dentist visits, and 8 weeks of paid parental leave).

Medical, dental and vision plans are effective on the first day of employment. AUIs retirement benefit contributes an amount equal to 10 percent of a qualified participants base pay with no required employee contribution;

we also offer an optional supplemental, tax-deferred plan for employee retirement contributions. Time off benefits are pro-rated for part-time employees.

Application Instructions :

Select the Apply button. Please be prepared to upload your current CV / Resume and a cover letter describing interest and suitability for the position

Equal Opportunity Employer Statement :

AUI is an equal opportunity employer. Women, Minorities, Vietnam-Era Veterans, Disabled Veterans, Veterans and Individuals with Disabilities are encouraged to apply.

To view our complete statement, please visit http : / / jobs.jobvite.com / nrao / jobs . If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email to resumes@nrao.edu .

The National Radio Astronomy Observatory is a facility of the National Science Foundation operated under cooperative agreement by Associated Universities, Inc.

Please see job description

PI241043340

Last updated : 2024-05-21