What are the responsibilities and job description for the Administrative Specialist 1 Confidential- General Operations position at New Jersey Courts?
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $45,797.84 to $72,189.54 for Schedule A, and $45,797.84 to $68,580.06 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
Vicinage 13 Somerset County Operations Division is seeking a highly motivated self-starter who possesses excellent administrative, written and verbal communications skills, is attentive to detail, customer service oriented, and is able to multitask in a fast-paced environment.
Under the direction of the Court Executive 2B (Operations Division Manager) and/or other supervisory personnel, the selected individual will provide administrative support to the Operations Division Manager as well as the Operations Division as needed. The ideal candidate must possess excellent written and verbal communication skills, the ability to work independently and as part of a team, adhere to deadlines, show attention to detail and accuracy, maintain confidentiality, and possess integrity. The selected candidate must have the ability to work on multiple assignments, while ensuring effective time management and prioritization of the same, while also participating as a positive member of a professional team. This position will work and interface frequently with the Somerset Vicinage Judges, Trial Court Administrator, members of the Vicinage management team, members of the Administrative Office of the Courts, as well as with community partners and agencies. Knowledge about court operations and the applications used by the Judiciary is helpful.
The ideal candidate will employ self-management, reasoning, leadership, and administrative skills for, but not limited to, the following:
- Assist in the implementation of policies and procedures.
- Assist the V13 Vicinage employees and court users virtually, via phone, email, and walk-ins.
- Assist with distributing timelines for management projects.
- Assist with scheduling and prioritizing meetings and events including room reservations and event planning.
- Assist with Title II ADA requests.
- Assist with tracking of operations division equipment or other assets.
- Calculate and/or interpret accounting, financial, or statistical data.
- Compose routine and non-routine correspondence, create meeting agendas, minutes, reports, manuals, etc.
- Coordinate and monitor facilities requests.
- Coordinate vicinage signage.
- Manage the gathering and reporting of statistics.
- Prepare, analyze, and review statistical reports.
- Provide excellent customer service to internal and external customers.
- Provide information to judges, attorneys, or community organizations.
- Serve as liaison for the Continuity of Operations Plan (COOP) including updating/modifying information as necessary.
- Serve as liaison for the School to Employment Program (S.T.E.P.).
- Track division budget and spending plans including recommending purchase of equipment, materials, or supplies.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.
Testing: Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or must have otherwise demonstrated this competency as detailed below.
The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute:
- All applicants who possess a current typing proficiency certification issued by the New Jersey Civil Service Commission or the New Jersey Judiciary.
- Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test.
- Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)
Salary : $45,798 - $72,190
