What are the responsibilities and job description for the HR Representative, Unit position at New Mexico State University?
Dona Ana Community College (DACC) is a comprehensive, learning-centered community college dedicated to a diverse population of learners in support of student success, workforce and economic development and lifelong learning. Established in 1973 at the request of the Gadsden, Hatch and Las Cruces school boards, DACC continues to meet the educational needs of county residents by providing instruction leading to associate degrees and technical certificates as well as community and adult education opportunities. As the second largest community college in the state, DACC offers accessible and affordable higher education opportunities to more than 18,000 students annually with eight learning sites county-wide. As part of New Mexico State University, DACC is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.
We invite you to take the first step to a successful and rewarding career at https://talent.nmsu.edu/
Job Duties and Responsibilities
Assists departments and administrative support staff with HR processes, documentation, and information. Assist with preparing postings, PeopleAdmin actions, and hiring actions including EPAF’s.
Classification Summary
Provides first-line assistance to employees, applicants, and the general public regarding general human resources administrative matters. Provides reception services, answers basic questions, provides standard policy/procedural information, and performs routine problem resolution or referral on matters pertaining to employment, employee benefits, compensation, and/or employee relations administration. Reviews, processes, and routes a wide range of human resources documentation.
Classification Standard Duties
Provides information and assistance to job applicants with respect to the job search and application process; assists applicants with routine questions about job vacancies and application status; refers requests for in-depth job search assistance to recruitment specialists. Provides general information and answers routine questions regarding the application of human resources policies and procedures to employees; refers questions or concerns requiring policy interpretation to more senior representatives or to specialist HR staff, as appropriate. Receives, reviews, and processes documents pertaining to new hires, benefits enrollment, and personnel actions, verifying for completeness, accuracy, and compliance with established policy and procedural requirements. Follows up with department representatives as necessary to ensure resolution of problems involving incomplete, inaccurate, or non-compliant documentation. Provides general information and assistance on employee benefits, enrollment procedures and documentation, claims processing, and provider listings; refers complex issues requiring interpretation to specialist staff. Receives, verifies, and enters individual benefits documentation into the Human Resources Information System to generate appropriate payroll adjustments; ensures accuracy of all on-line payroll deductions entered. Maintains and updates documentation tracking systems and databases; ensures proper recording, approval, and disposition of all documents received by the center, in accordance with established policies and procedural guidelines. Enters routine employee source data into the human resources information system under the guidance and review of more senior representatives; assists in the maintenance of official personnel files, under guidance. Provides backup and assistance to other HR Services Representatives on a rotational basis or as otherwise required. Performs miscellaneous job-related duties as assigned.
Knowledge
Working knowledge of automated job application systems and procedures. Knowledge of legal requirements for the acquisition and retention of employment and/or contract data and documentation. Knowledge of human resources processes, procedures, and documentation, as applicable to a public institution.
Skills
Skills in database management, records maintenance, word processing and data entry. Skill in the use of personal computers and related software applications. Records maintenance skills. Data management and tracking skills. Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
Abilities
Ability to work effectively in a team environment. Ability to manage employee data, utilizing an automated human resources information system. Ability to provide clear technical guidance and instruction to non-technical personnel. Ability to accurately enter and manage sensitive computer data and manual records. Ability to maintain high accuracy and work quality standards. Ability to use independent judgment and to manage and impart confidential information. Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues. Demonstrated ability to maintain confidentiality.
Required Education
High School diploma or GED certificate.
Required Experience
Three (3) years of experience related to the standard duties as outlined.
Equivalency Completion of a post-secondary degree or certificate may substitute for years of experience. Preferred Qualifications
Banner, PeopleAdmin, and Electronic Personnel Action Forms (EPAF) experience preferred.
Required Certification/License Special Requirements Other Departmental Requirements Standard Work Schedule Standard (M-F, 8-5) If not a Standard Work Schedule, please describe Physical Work Location State NM-New Mexico Physical Work Location County, if in New Mexico DA-Dona Ana Work Site Doña Ana Community College East Mesa Campus Contingent Upon Funding Not Applicable Bargaining Unit Eligible Posting Announcement Statement This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). Tenure Track No Posting Date 11/09/2022 Closing Date 12/10/2022 Anticipated Job Begin Date (optional) Anticipated Job End Date, if applicable (optional) Open Until Filled No Special Instructions to Applicants
The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
Quicklink for Posting https://jobs.nmsu.edu/postings/48514
Working Conditions and Physical Effort
Environment
Work is normally performed in a typical interior/office work environment.
Physical Effort
No or very limited physical effort required.
Lifting Requirements
Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk
No or very limited exposure to physical risk.
Salary : $15 - $0
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