Executive Admin Assistant

Description

Job Title: Executive Administrative Assistant

Job Code: MS0962

Principal Duties and Responsibilities

• Assists executive in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects and priorities
• Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
• Ensure executive is prepared for upcoming appointments by gather materials necessary for each meeting.
• Maintain budget records and advices executive of status.
• Processes executive expenses according to established corporate processing guidelines; ensures expenses are paid in a timely fashion.
• Work with other team members to collect and assemble information for presentations, projects and strategic planning
• Handle phone, email and postal mail inquiries and respond appropriately and maintaining confidentiality.
• Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting team and company goals
• Recommends, creates and implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.
• Creates reports, spreadsheets and graphs by obtaining, compiling and organizing data.

Required Qualifications for Position

• Three (3) years recent project coordination or related administrative support experience.
• High School Diploma
• Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small
• Excellent communication skills (oral and written) with a confident, concise, clear and compelling style.
• Excellent relationship builder; ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.
• Ability to project a professional and positive demeanor and image.
• Skilled in all aspects of planning and project management/able to take an idea from concept to completion.
• Proficiency with Microsoft Office applications including Word, Excel and PowerPoint. Scheduling appointments/updating calendars a must.
• Knowledge of proper document design and execution, e.g. report formatting, business letters.

Preferred Additional Qualifications for Position

• Associate’s or Bachelor’s degree from an accredited college or 5-8 years' experience in an administrative support capacity.
• CAP certification a plus (Certified Administrative Professional)

Disclaimer

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position.

Inclusion & Diversity
Value inclusion within your day to day responsibilities by respecting others perspectives/convictions, engaging others opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners.

Respect and take into consideration diversity within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represent all walks of life and all backgrounds.

Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.

Equal Employment Opportunity
NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, genetic information, or any protected group status as defined by law. Each employee is expected to abide by this principle.

By applying, you may be considered for other job opportunities.

Safety Statement
Promote a safe work environment by actively participating in all aspects of our employee safety program. Report any unsafe conditions and take actions to prevent personal injuries. Support our interdependent safety culture by ensuring the safety of your co-workers. Stay focused on the task at hand and promote productivity through good work habits.

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