Bookkeeping Assistant

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.

Job Title:  Assistant Account Executive 

Reports To:  Account Executive

FLSA Status:  Non-Exempt

Department:  Business Management

Your Role:

We are hiring the next Assistant Account Executive in our New York office.  This position will handle full charge bookkeeping initiatives.  As a member of the Business Management team, you will streamline a high volume of accounting tasks, assuring maximum consistency with information.  If you have an interest in accounting and the entertainment industry, this is a career opportunity to work with an array of genres and renowned artists.  Within our supportive corporate environment, there are many avenues and areas to advance your career.  The selected candidate is a confident and professional communicator, with exceptional time management, and organizational skills.  You are interpersonal and believe in developing and maintaining a professional relationship with colleagues; all while performing the following duties/day-to-day activities:

What will you do?

• Receive invoices from vendors. Diligently review and process using our accounting software (AgilLink) and adhere to standard company procedures to document purchases.
• Review credit card statements and balances. Process high volume credit card statements with significant amounts of entries per month.
• Ensure efficient and timely processing of all transactions with client vendors.
• Perform all coding tasks, purchase order generation, and requisition deliveries according to company purchasing policies. Ensure accurate automated reports can be extracted from the information.
• Support Account Executive with completing high volume Accounts Payable tasks such as check runs, month end reconciliation, spending analysis, and audits.
• Analyze discrepancies on invoices, and research to discover the source of the issue.
• Ensure all disbursements are correct and suggest procedure changes to mitigate future errors.
• Always maintain professionalism and confidentiality to safeguard confidential, sensitive information.
• Exercise integrity and transparency in financial documentation, alerting other personnel if there is suspicion of fund misappropriation. 

Additional Responsibilities:

• Set up new vendors in AgilLink for future billings and maintained electronic filing system.
• Process and pay bills (high volume).
• Set up client General Ledger codes.
• Enter all Accounts Payable in AgilLink.
• Maintain Accounts Payable schedules.
• Enter all Cash Receipts in AgilLink.
• Book investment statements, and client payroll as directed.
• Reconcile bank statements.
• Enter and process client credit card statements through credit card module.
• Run monthly General Ledger reviews with Account Executive.

• Other related duties as assigned.

What Do you Need to Succeed:

• Competency in Microsoft applications including Word, Excel and Outlook
• Self-motivated with excellent organization skills
• Strong verbal and written communication skills a must
• Attention to detail and ability to multi-task is an asset
• Strong organizational and problem-solving skills
• Exceptional interpersonal skills
• Friendly and professional demeanor
• Ability to work well with a team and pitch in when needed

 Education and Experience Requirements:

• A High school diploma, or GED
• Mathematical acumen
• Professional written, and verbal communication
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel)
• Analytical and problem-solving skills to fully address Accounts Payable practices
• Thorough understanding and ability to differentiate between assets and expenses; liability and income
  
• Thorough understanding of financial statement, balance sheets, 1099's, processing payroll, and bank reconciliation

Preferred Qualifications:

• Associates degree or Bachelor's degree in Accounting or other Business related field 
• 1 or more years working in a Business Management environment
• 1 or more years of experience working in an Accounts Payable Department
• 1 or more years of QuickBooks, or AgilLink experience 

Physical Demands and Work Environment:

• Standing, walking, crouching, and regular lifting up to 15 pounds
• Frequent use of hands and reaching with hands and arms
• Regularly talking, hearing, seeing, and sitting
• Moderate to loud noise level
• Risk of electrical shock

Salary Range: The salary range for this role is $55,000 - $65,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications, and location. 

What We Offer: NKSFB offers a great variety of benefits and perks to our employees. Some of these include:

• Medical, Dental and Vision coverage
• Flexible Spending Account
• Basic Life and AD&D
• Voluntary Life and AD&D
• Long Term Disability
• Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage
• Genetic Screening and Cancer Support
• Pet Insurance
• Accrue 15 PTO days annually
• 401k, Match and Profit Sharing Plan
• 10 Paid Holidays and 1 Floating Holiday

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned.

NKSFB, LLC is an Equal Opportunity Employer and is committed to diversity and inclusion. If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at staffing@nksfb.com.

We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy 

Salary : $55,000 - $65,000