Secretary

Job brief

As a secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the organisation. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Responsibilities

· Answer phone calls and redirect them when necessary

· Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

· Prepare and disseminate correspondence, memos and forms

· File and update contact information of employees, customers, suppliers and external partners

· Support and facilitate the completion of regular reports

· Develop and maintain a filing system

· Check frequently the levels of office supplies and place appropriate orders

· Make travel arrangements

· Document expenses and hand in reports

· Undertake occasional receptionist duties

· Perform research in order to gain deep understanding of different requirements and details of each event

· Plan and organize events in accordance with financial and time restraints

· Research and book appropriate venues

· Plan, schedule and organize time slots and speakers at event

· Meet with clients and coordinate with them regularly

· Look for and compare different vendors (catering, decorators, musicians etc.)

· Negotiate with vendors

· Hire, train and oversee staff

· Evaluate personnel

· Handle, coordinate and oversee all event operations

· Track the overall even expenses regularly

· Carefully supervise event preparation activities

· Offer solutions to resolve problems in a timely manner

· Analyze and evaluate event’s results

· create and present reports

Requirements

· Proven work experience as a secretary or Administrative Assistant

· High degree of multi-tasking and time management capability

· Excellent written and verbal communication skills

· Integrity and professionalism

· Proficiency in MS Office

· High school diploma

Job Types: Full-time, Contract

Salary: $15.00 - $21.00 per hour

Education:

• High school or equivalent (Preferred)

Language:

• English (Preferred)

Work Remotely:

• No