Office Manager

Hours: Full- Time- 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Only DDC candidates who are permanent in the Administrative Manager title or those who are reachable on the DDC promotional list (exam #1552) may apply. Please include a copy of your Notice of Results card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The NYC Department of Design and Construction, Division of Infrastructure seeks an Office Manager for the Construction Management 4 – Bronx/North Queens. Under the supervision of the Assistant Commissioner, the selected candidate will assume overall responsibility for the coordination of administrative and support functions of a Borough. Duties will include supervising a team of 2 – 3 clerical staff performing, but not limited, to perform the following duties: general office clerical work and employees’ support functions, such as scheduling in-person and teams’ meetings, conducting project research, compiling information to produce reports as needed, mail distribution, and requesting/distributing office supplies.

The Office Manager additional responsibilities will include serving as liaison between the Borough and the Close-out team to ensure the completion of final payments; maintaining a database for projects as-built information and fixed assets; managing water shut-down notifications and compiling monthly project reports; coordinating with sidewalk and sewer house connection assessment staff to ensure timely responses to correspondence; serving as the Borough Coordinator for reporting contractors’ activities outside the Boroughs; serving as DOT Liaison as contact person for permit issues in all boroughs, assess the proper action and assign issues to construction personnel for assistance. Candidate will also assist the Assistant Commissioner, Borough Director, and Deputy Directors with special projects, such as preparing projects report, reviewing/releasing NY Street permits, inputting NY Streets street protection information, following up with DOT on street name signs and work orders, responding to foil Requests as needed, and responding/providing clarifications on sidewalk violations information requests. Other responsibilities may involve reviewing documents for Assistant Commissioner’s approval; assisting with the rerouted 311 calls for the borough; assessing and submitting field staff’s requests for office supplies/special order; and maintaining the boroughs’ filing system.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:
Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.