Program Coordinator, Clerkship

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Program Coordinator, Clerkship.

Under the direction of the Associate Chair for Undergraduate Medical Education, Clerkship Director and the Program Supervisor, the Clerkship Coordinator will perform a variety of departmental, educational and administrative tasks. The Advanced Medicine and Critical Care Clerkship Coordinator helps to oversee the coordination, planning and administration of the 4-week clerkship, which is given 8 times per year. The incumbent provides administrative support in managing the daily operations of the Advanced Medicine and Critical Care clerkships and other educational programs as needed. Primary areas of responsibilities include coordinating and overseeing the workflow, training and day to day activities of the Advanced Medicine and Critical Care clerkships. The incumbent will perform various administrative tasks, including but not limited to purchase requisitions, arrange meetings, catering, taking minutes, and all other logistics as directed by the Associate Chair for Undergraduate Medical Education and the Program Supervisor.

Job Responsibilities:

The Clerkship Coordinator provides administrative support in managing the daily operations of the advanced medicine Clerkship and critical care clerkship as well as other educational programs including the visiting student program. Primary areas of responsibilities include coordinating and overseeing the workflow, training and day-to-day activities of the advanced medicine Clerkship and critical care clerkship. The incumbent will perform various administrative tasks, including but not limited to purchase requisitions, arrange meetings, catering, and all other logistics as directed by the Associate Chair for Undergraduate Medical Education, Clerkship Director and Program Supervisor. The coordinator will perform various administrative tasks, including but not limited to managing of schedules for Adv. Medicine/Critical Care clerkship students, maintaining and updating the COMET assessment site for students, maintaining and updating Brightspace site for clerkship, and managing student assignments for Adv. Medicine/Critical Care. 

•         Demonstrates knowledge of the organization's Core Values and incorporates them into the performance of duties.
•         Standardize clerkship procedures.
•         Support a variety of functions as it relates to the Clerkship, Residency and Internal Medicine Summer Fellowship Program.
•         Schedule, arrange, attend meetings and maintain minutes, record maintenance, database management, correspondence, preparation of written materials.
•         Organize the on-boarding/ex-boarding of the monthly rotations of Clerkship students including orientation coordination and other logistics; responsible for tracking and retrieval at the completion of the assignments.
•         Under the direction of the program directors, will coordinate rotation schedules; coordinate the clerkship evaluation process; ensure compliance with the programs requirements.
•         Ensure clerkship staff maintains the electronic evaluation system,curriculum management and other reports.
•         Support the Associate Chair of Undergraduate Medical Education and the Program Supervisor in all aspects of theclerkship, residency and summer fellowship training programs.

Minimum Qualifications:

To qualify you must have a Bachelor's degree in business administration, health care administration or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to multi task and project manage.

Preferred Qualifications:

Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with all levels of internal and external customers. Demonstrate customer service skills, including the ability to use appropriate judgment, independent thinking and creativity. Ability to effectively handle challenging situations and to balance multiple priorities. Excellent verbal and written communication skills. Ability to work in a team environment. Ability to multi-task and balance competing demands. Proficiency in Microsoft applications such as Word, Excel, PowerPoint and Outlook. Familiar with Internet applications.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $58,500.00 - $60,170.63 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here