Project Development Administrator

Project Development Administrator

Overview

At O’Shea Builders, our passion for building comes from within. Whether it’s constructing spaces perfectly suited for healing, teaching, or serving customers, we are driven to help our clients thrive. But that only happens because we are committed first to building an extraordinary team of talented people. Working at O’Shea means that you are part of a highly skilled team that is deeply committed to professional excellence, client service, and a whole lot of fun. If you are driven to create exceptional construction experiences, we have a fantastic opportunity for you that includes challenging work in a great environment.

We are seeking a well-organized, friendly, and motivated Project Development Administrator to join our Springfield team. You will provide support to the Project Development team and handle essential administrative activities.

What You’ll Do

• Guardian of the “O’Shea Way”, Project Development & Preconstruction process & procedures.

• Create new projects, divisions, and bidder lists.

• Obtain & save all bid documents.

• Send and track all bid notifications, comments, responses, and correspondence pertaining to smart bid and building permits.

• Maintain the subcontractor database, MBE/FBE certifications, files, plan room and question logs for each project.

• Make subcontractor phone calls and log subcontracts once awarded.

• Process Subcontractor Pre-Qualification Forms.

• Submit applications, plans & fees for building permits.

• Organize and order project documents for all projects along with plans, specs and addenda.

• Initiate & maintain professional relationships with City employees, trades partners and suppliers.

What We’re Looking for in You

• Strong organizational skills and attention to detail.

• Ability to maintain process control and hold others accountable to processes.

• Excellent oral and written communication skills.

• Strong keyboarding, proofreading, and editing skills.

• Ability to prioritize and handle pressure in a fast-paced environment.

• Ability to always maintain flexibility and a positive attitude.

• Proficient with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Adobe.

• Familiar with: CMIC, DocuSign, eBuilder, Bluebeam, DocuNet, Smart Bid.

• Ability to get along with different personalities and be a fully contributing Team Player

• Comfortable using computer, copier, fax, postage, and UPS.

• Basic financial acumen with the ability to perform simple addition, subtraction, division, multiplication, and simple percentages.

Qualifications

• High School Diploma or equivalent.

• Associate degree preferred.

• Minimum 5 years’ administrative experience, construction experience preferred.

• Efficient with Microsoft Office (Word, Excel, PowerPoint), Windows, and Adobe.

• Must be fluent in English.

What You’ll Get

• A Lively Culture: Access to our well-equipped fitness center and on-site personal trainer, the annual O’Shea Team Appreciation party, the “O’Shea Outrageous Games,” which you just must experience, the newly created O’Shea Game Room, and more.

• Casual Dress: Every day is “Casual Friday.”

• Encouraging Environment: You’ll grow and learn in a supportive atmosphere.

• Competitive Wage: We attract the best and we pay them well.

• Convenience: This position is located on the west side of Springfield, IL with easy access to shopping, the Sangamon Valley Bike Trail, and Interstates.

Interested? Contact Shynisha Evans, Employee Development Coordinator at careers@osheabuilders.com or visit our website at www.osheabuilders.com.

***O’Shea Builders is an equal opportunity employer.

Job Type: Full-time

Pay: $40,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Springfield, IL 62711: Relocate before starting work (Required)

Work Location: Hybrid remote in Springfield, IL 62711