Purchasing Manager

Job Summary:
We are seeking an experienced and detail-oriented Purchasing Manager to join our team. As a Purchasing Manager, you will be responsible for sourcing and procuring materials, negotiating contracts, managing suppliers, and ensuring timely delivery of goods. Your expertise in price negotiation and supplier management will be crucial in maintaining cost-effective purchasing practices.

Duties:
- Develop and implement purchasing strategies to optimize procurement processes
- Identify potential suppliers and evaluate their capabilities, quality standards, and pricing
- Negotiate contracts and terms with suppliers to ensure favorable pricing and delivery terms
- Collaborate with internal stakeholders to understand their procurement needs and requirements
- Monitor inventory levels and coordinate with production teams to ensure timely availability of materials
- Oversee the entire purchasing process, from sourcing to delivery, ensuring compliance with company policies and procedures
- Manage supplier relationships, including resolving any issues or disputes that may arise
- Stay updated on market trends and changes in pricing or availability of materials
- Utilize purchasing systems and software to track orders, manage inventory, and generate reports

Qualifications:
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field (preferred)
- Proven experience as a Purchasing Manager or in a similar role
- Strong negotiation skills with the ability to secure favorable pricing and contract terms
- Knowledge of logistics and supply chain management principles
- Familiarity with purchasing systems and software for order tracking and inventory management

· Full understanding of logistics and related computer systems including MRP and ERP systems

· 3-5 years of ingredient, manufacturing, chemical, packaging and processing, and/or equipment purchasing experience

· Proficient in Excel and data analysis
- Excellent communication skills, both verbal and written
- Strong analytical and problem-solving abilities
- Ability to work well under pressure and meet tight deadlines

· Experience in Flavor/food manufacturing

Skills:
- Price negotiation
- Logistics management
- Systems knowledge (purchasing software)
- Contract management
- Supplier management
- Sourcing materials
- Ability to fabricate solutions

Essential Job Duties

1. Run MRP / determine the items and corresponding quantities needed for production and stock

2. Creates and maintains purchase orders

3. Receives/records quotes for all items from all approved (or prospective) vendors

4. Evaluates and responds to all vendor inquiries, issues, and communicates accordingly

5. Sources new vendors and initiates the Vendor Approval Process (e.g., completes credit applications, submits W-9 requests, etc.)

6. Sources new raw materials for R&D when needed; enters and assigns all new raw material item numbers into ERP system

7. Orders raw material samples for R&D team and manages tracking

8. Creates, updates, and maintains all new raw material/sourcing request forms

9. Keep record of all samples received and ensures they get to the correct party

10. Evaluates all packaging options and requirements and orders accordingly

11. Communicates to leadership which vendor to purchase from if multiple raw materials are approved

12. Communicates with Sales and R&D regarding potential issues with new and existing raw materials (e.g., issues regarding lead time/availability)

13. Requests, receives, and records pricing, MOQ, pack size, FOB point, lead time, vendor item#, and possible concerns for each raw material

14. Follows up with vendors regarding order confirmations, if not received in a timely manner

15. Tracks all inbound orders and updates production of lead times, any issues, etc. accordingly

16. Keeps record of all pending orders and their expected ETA

17. Compares received items and paperwork to PO and updates/inquires accordingly

18. Maintains a log of every inbound item along with the quantity ordered, pack size, vendor, estimated ship date, ETA, actual delivery date, and lot number

19. Works directly with regulatory to evaluate and respond to any material integrity issues

20. Organizes all returns and performs returns in system

21. Assists with demand planning strategy for both new and existing products

22. Keeps up with market intelligence to help predict possible issues/concerns

23. Schedules meetings/presentations with R&D and prospective vendors

24. Assists leadership with analysis on raw material usage, spend, and pricing

25.Meets with senior leadership and external vendors to discuss market updates, pricing, contracts, new materials, etc.

26. Attends tradeshows to network with industry vendors and become more familiar with industry

We offer competitive compensation packages along with benefits such as health insurance, retirement plans, paid time off, and professional development opportunities.

If you are a motivated and results-driven individual with a strong background in purchasing and supply chain management, we encourage you to apply for this position. Please submit your resume and cover letter detailing your relevant experience and qualifications.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• flavor/food manufacturing: 1 year (Preferred)
• Purchasing: 3 years (Preferred)

Ability to Commute:

• Chino, CA (Required)

Ability to Relocate:

• Chino, CA: Relocate before starting work (Required)

Work Location: In person